Contract Administration Coordinator

Join Saipem and engineer a sustainable future. We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as “One Company”, our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero. At Saipem, your expertise helps shape the future globally for environmental sustainability.

Project: Mozambique LNG

Job Title: Contract Administration Coordinator

Location: Italy/Mozambique

Job Description

As a Contract Administration Coordinator, you will support the effective administration of subcontracts throughout the project lifecycle, ensuring contractual activities are performed efficiently and in accordance with corporate policies, procedures, project requirements, and approved budgets.

In this role, you will:

• Develop, maintain, and update subcontract registers to monitor contractual obligations, deliverables, correspondence, and performance.

• Coordinate subcontract administration activities and ensure Subcontractors follow the required contractual and administrative procedures.

• Review and validate progress payment documentation submitted by Subcontractors, coordinating with relevant project functions as required.

• Support the administration of extra works, variations, new unit prices, claims, back charges, liquidated damages, and subcontract close-out in accordance with applicable procedures.

• Prepare, coordinate, and track contractual correspondence, instructions, and notices, ensuring required actions and responses are followed up in a timely manner.

• Review Site Technical Queries, Site Instructions, and Deviation Requests to identify potential contractual and cost impacts on Subcontracts.

• Maintain accurate and complete contractual records and supporting documentation.

• Coordinate with project, procurement, commercial, engineering, and site teams on subcontract administration matters.

What are we looking for?

Education: Degree in Engineering or a related discipline.

Experience: Previous experience in contract or subcontract administration, preferably within an EPC, engineering, construction, energy, or similar project-based environment. Experience in a Contract Administrator, Subcontract Administrator, Contract Coordinator, or similar role would be advantageous.

Languages: English language skills required.

Technical Skills:

• Contract and subcontract administration

• Contractual documentation and correspondence

• Progress payment and commercial documentation review

• Change, variation, and claims administration

• Contractual and commercial record keeping

• Change and risk management

• Subcontract close-out

• Strong coordination and stakeholder management skills

Corporate Benefits

We offer a comprehensive benefits package, including health insurance. Our One Saipem Way soft skills model supports skills development, career growth and opportunities to innovate through complex challenges, while promoting communication and collaboration to achieve common goals.

Additional Information

We embrace diversity!

At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us!

Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

One vision, many paths, limitless possibilities.