Site Document Controller - Stockholm

Join Saipem and engineer a sustainable future. We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as “One Company”, our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero. At Saipem, your expertise helps shape the future globally for environmental sustainability.

Purpose of the position:

As Site Document Controller, you will respond to the Site Document Control Lead and you will be part of our BECCS project (full-scale Bio-Energy Carbon Capture and Storage) for Business Line ENCAR.

You will manage and control the full lifecycle of project documentation during the construction phase, ensuring support of Site Management, Quality, and HSE.

How can you support us? Here below your responsibilities:

• Document Management System (DMS) Update with Subcontractor Data (Name, PO number, distribution list)

• Receipt and registration of site documentation (technical, quality, HSE, administrative).

• Documents formal check of compliance with the project requirements (i.e.: correct coding, templates, required signatures/approvals) and management of document-related nonconformities.

• Distribution to the designated recipients (distribution lists/“need to know”), ensuring that only the latest official revision is available for field use.

• Revision and comments management: tracking “for review/approval” cycles, issuing new revisions and preparing weekly reports from DMS.

• Transmittal preparation and management (sent/received) and maintenance of the transmission audit trail.

• Site documents management (i.e.: Field Design Change (FDC), Site Instructions (SI), Site Technical Query (STQ)) assigning the correct sequential number and keeping update the register.

• Filing and retention (digital and, if necessary, hard copy) Sharepoint folder structure, permissions, retention rules, and retrieval for audits/claims/verifications.

• Operational interface with Client/PMC, Supervision/Resident Engineer, Site Management, Engineering, suppliers, contractor and subcontractors for document requirements and workflows.

• Final documentation: collection and verification (IFC/As Built, certificates, test reports, manuals and close-out dossiers) in accordance with contractual requirements.

• Preparation of Project Record Books (PRB) collecting the documentation from all project departments in accordance with the PRB index

What are we looking for?

• Experience: Experience in site document controlling activities (construction/EPC) should be preferable.

• Languages: Swedish and English proficient

• IT Skills: Good knowledge of Microsoft Office (especially Excel) is a must-have.

What can we offer to you:

• Contract role full time (until December 2028)

• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.

• Location: Stockholm

Additional Information

We support your development! Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don’t hesitate to apply anyway through our spontaneous application form!

We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

Find out more on our career page here

One vision, many paths, limitless possibilities.

All candidates’ personal data will be processed in accordance with the EU General Data Protection Regulation and the Data Protection Act 2018.