Document Controller

Saipem is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is “One Company” organized into business lines: Asset Based Services, Drilling, Energy Carriers, Offshore Wind, Sustainable Infrastructures, Robotics & Industrialized Solutions. Always oriented towards technological innovation, the company’s purpose is “Engineering for a sustainable future”. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than 50 countries around the world and employs about 30,000 people of over 130 nationalities.

Purpose of the position:

As Document Controller you will respond/report to the Lead DCC / Project Control Manager and be part of our company’s various projects within the Project Control Department.

How can you support us? Here are below your responsibilities:

Mission

Execute document management workflow both in Home Office, Construction sites and Fabrication Yards in accordance with methods and procedure and using Saipem's tools

Tasks

• Organize and update Document Registers (both Saipem and Vendors) and Master Data List activities

• Check quality of document list status, workflows, internal distribution, transmittals, etc.

• Check formal quality of the documents before uploading into EDMS

• Ensure tempestive submission and receipt of documents and proper archiving

• Upload documentation and transmittal to EDMS

• Assist in vendor documentation management

• Assist in system management of Client / Vendor comments and related responses

• Upload Project Templates and Contractual Documentation into the system

• Control or assist in workflows management and document distribution

• Control or assist in linking document to activities, to purchase request/order, to plant structure, etc.

• Control documentation formal correctness

• Support the Project Manager and the Risk Owners in minimizing risk impacts and maximizing opportunities identified within the Project

• Support in defining, organizing and managing the Final Project documents handover to the Client

What are we looking for?

Education

Bachelor’s Degree in Engineering, Business Administration, Information Management, or a related discipline (Equivalent professional experience in EPC project environments may be considered)

Experience

• Minimum 6+ years of experience as a Document Control Coordinator (DCC) or Project Document Controller within Oil & Gas, EPC, or large multidisciplinary projects

• Proven experience supporting engineering, procurement, construction, and commissioning phases of EPC projects

• Demonstrated experience managing Client and Vendor documentation in compliance with contractual and project requirements

Languages

• Proficient in English (written and spoken)

• Ability to communicate effectively with multinational teams, Clients, and Vendors

Technical Skills / Knowledge

• Strong knowledge of EPC Project Document Management processes and document lifecycle control

• Familiarity with Project Execution Plans (PEP), Document Management Plans (DMP), and Quality Management Systems

• Solid understanding of contractual documentation requirements, document numbering, revision control, and transmittal management

• Experience in managing document interfaces across Engineering, Procurement, Construction, and Vendors

• Knowledge of project close-out documentation and final handover dossiers

IT Skills

• Microsoft Office Suite

  • Advanced Excel (pivot tables, formulas, tracking logs, status dashboards)
  • Word (formatting, document templates)
  • PowerPoint (project reporting and presentations)
  • Outlook (professional communication and workflow coordination)

• Electronic Document Management Systems (EDMS)

  • Strong user experience with EDMS platforms for document control, workflows, approvals, and archiving
  • Ability to manage document uploads, metadata, transmittals, and status reporting within EDMS environments

What can we offer to you:

• Permanent Contract – Project-based position

• Corporate Benefits: We offer a comprehensive benefits package

• Working Hours: 45 hours (9 hours x 5 days)

• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals

• Location: Doha, Qatar (Site)

Additional Information

We support your development! Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don’t hesitate to apply anyway through our spontaneous application form!

We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

Find out more on our career page here

One vision, many paths, limitless possibilities.

In accordance with the Qatar's Personal Data Privacy Protection Law (PDPPL) enacted as Law No. 13 of 2016 (“GDPR”). All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16)

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