Shipping and Customs Manager

Company description:

Join Saipem and engineer a sustainable future. We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as “One Company”, our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero. At Saipem, your expertise helps shape the future globally for environmental sustainability.

Purpose of the position:

As Shipping & Customs Manager you will respond to the Project Director/Technical Manager and be part of the Supply Chain / Logistics function within project execution scope. You will streamline shipping and customs activities, define the most suitable transportation and customs schemes, and supervise the safe, efficient and cost-effective movement of Saipem purchased materials, subcontractors’ equipment and company-provided items in compliance with project requirements, budget and schedule.

How can you support us? Here below your responsibilities:

• Streamline shipping and customs activities within the supply chain process, coordinating with Procurement, Expediting & Inspection, Asset and Operational Logistics to improve efficiency, competences and cost control.

• Define the best transportation and customs scheme, including feasibility and cost assessment, according to actual project requirements.

• Supervise and manage transport and customs formalities for Saipem purchased materials, subcontractors’ equipment and company-provided items from agreed delivery point up to final destination.

• Support tendering and supply chain functions by defining transportation schemes, assessing feasibility and preparing related budget inputs.

• Define the overall Project Customs scheme during tendering and execution phases according to project fiscal organization, vendor locations, material origin and applicable customs/fiscal regulations.

• Support procurement activities by defining contractual delivery terms, providing transport costs, preparing packing specifications and shipping instructions.

• Liaise with Expediting & Inspection once goods are released for collection, ensuring timely shipment arrangement up to destination.

• Coordinate with Logistics to define Project Shipping instructions and ensure distribution through the Shipping and Customs Network to all transport offices involved.

• Support the Insurance department by ensuring proper notification where shipment value exceeds corporate insurance deductibles or when damage occurs during transportation.

• Review and approve Scope of Works, Purchase Requisitions and Technical Bid Evaluations relevant to Transport Frame Agreements and single dedicated shipments.

• Manage Transport Agreements and monitor utilization, approving related AfS / WO within power of attorney limits and authorizing SE / Progress Reports.

• Ensure proper document archiving and traceability of all records relevant to shipping and customs activities.

• Ensure the required information flow toward competent functions for liquidated damages and price revision matters.

• Assign Shipping & Customs Coordinators to projects and ensure adequate support from Shipping and Customs officers, including outsourced resources through the network when required.

• Participate in vendor qualification and provide feedback/reporting on owners, freight forwarders and customs brokers performance.

What are we looking for?

Education:

Bachelor’s or Master’s degree in Logistics, Supply Chain Management, Engineering, Business Administration, or related discipline.

Experience:

Minimum 10–15 years of experience in shipping, customs, logistics or supply chain roles, with proven experience managing transport schemes, customs formalities, vendors, freight forwarders and customs brokers within oil & gas, energy, EPC or large project environments.

Languages:

• Fluent in English (mandatory)

• Additional languages (Italian, French, Arabic) are a plus

Technical Skills:

• Strong knowledge of shipping, customs and international transport regulations, including customs documentation, declarations, VAT, tariffs, customs brokers and freight forwarder management.

• Ability to define overall Project Customs schemes according to project fiscal organization, vendor location, country of origin and local regulations.

• Expertise in transport planning, shipping instructions, packing specifications and Incoterms in line with project and contractual requirements.

• Experience with Scope of Works, Purchase Requisitions, Technical Bid Evaluations and Transport Agreements for frame agreements and dedicated shipments.

• Knowledge of port, air and sea operations, including documentation, handling, dangerous goods / out-of-gauge cargo and transport permits where applicable.

• Ability to manage cost estimation, budget monitoring, reporting and document archiving for shipping and customs activities.

IT Skills:

• Proficiency in Microsoft Office tools

• Familiarity with document management systems and logistics/shipping tracking tools

• Experience with ERP systems (e.g., SAP) is an advantage

What else should you know?

You will have the opportunity to coordinate international shipping and customs activities and support projects across EMEA and offshore/onshore locations, depending on project requirements.

What we can offer to you:

• Permanent Contract – Project-based position

• Corporate Benefits: We offer a comprehensive benefits package

• Working Hours: 45 hours (9 hours x 5 days)

• Availability may be required in line with project and operational shipping/customs requirements

• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.

• Location: Doha, Qatar

Your opinion helps us grow every day! We would greatly appreciate it if you could share your opinion by completing this short, anonymous survey. https://forms.office.com/e/3sCe293xsf

Additional Information

We support your development! Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don’t hesitate to apply anyway through our spontaneous application form!

We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

Find out more in our career page here and our Instagram profile here.

One vision, many paths, limitless possibilities.

In accordance with the Qatar's Personal Data Privacy Protection Law (PDPPL) enacted as Law No. 13 of 2016 (“GDPR”). All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16)

#LI-AR1