Job Description

Location: London (Hybrid – In-office requirement: 4 days/week)

We are looking for an Executive Assistant to support our Legal Team. This role will be based out of our London office and is a unique opportunity to enhance the productivity of our legal leadership by managing complex logistics and communications. You will ensure our leaders are prepared, organised and focused on our mission to save billions for customers globally.

Your ability to anticipate needs and streamline administrative processes will be pivotal to your success in this role.

This is a unique opportunity to work in a fast-paced, global environment, supporting teams in a company that is changing the way money moves around the world.

Your Mission:

• Inbox & Communications Management: Support senior leaders with email inbox management, helping to triage, prioritise, and draft responses. You will maintain a clear and organised communications flow, flagging urgent matters and ensuring timely follow-up on outstanding items.

• Document Accuracy & Quality Control: Review and proofread documents, agendas, minutes, and correspondence before they reach senior leaders or external parties. You take pride in the accuracy and quality of everything that leaves the team, understanding that precision is especially important in a legal environment.

• Calendar & Meeting Management: Independently manage complex diaries across multiple locations and time zones for two senior members of Wise leading the Legal team. You will proactively manage and protect their time, arrange internal/external meeting rooms and register guests with reception as required.

• Strategic Planning & Facilitation: Coordinate Legal Team meetings and events by sourcing relevant topics and speakers. You will lead the quarterly forward-planning sessions, ensuring the team is fully prepared for quarterly planning cycles through coordinated dates.

• Stakeholder Readiness: Ensure senior leaders are fully prepared for all interactions, with pre-reads and documents available ahead of scheduled meetings. You will take minutes when required, collating and helping action next steps, act as a point of contact for the Legal Team, liaising with internal stakeholders and external parties including law firms, government officials and counterparties.

• Travel & Logistics: Research and book comprehensive travel and accommodation for legal leadership, including attendance at external conferences, hearings, and meetings.

• Financial & Document Administration: Process expenses and invoices in compliance with company policies, including the management of external legal counsel invoices.

• Event Coordination: Organise and support team events, offsites, and socials for the Legal Team and participate in Mission Days.

• Ad-hoc Support: Provide ad-hoc administrative support as required for other members of the Legal Team.

• Culture Champion: Positively contribute to making Wise a great place to work.

Qualifications

Qualifications & Experience:

• Proven experience as a Personal Assistant (PA) or Team Assistant (TA), ideally within a legal, professional services, financial services or high-growth global company.

• A track record of managing complex diaries across multiple time zones.

• Expert in Google Suite (or similar) and collaboration tools like Slack.

• You embrace opportunities to learn and grow, quickly adapting to new procedures and handling unexpected changes with ease.

• You pride yourself on delivering well-organised, accurate work that reflects a high standard of professionalism.

Skills & Abilities:

• Exceptional Organisation: You manage multiple priorities efficiently and deliver high quality work under pressure.

• Proactive Preparedness: You have a knack for identifying logistical challenges before they arise, ensuring leaders have what they need before a meeting starts.

• Communication & Hospitality: Clear and concise communication skills with a professional presence for welcoming guests and interacting with Wisers at all levels, including external legal counsel and government agencies.

• Tech-Savvy & AI Ready: You are comfortable with new technology and are eager to use AI tools to streamline workflows.

• Team Player: You are a Relationship Builder and Cultural Champion who naturally fosters a culture of mutual support. You prioritise the success of the collective by providing active support and cover for other BOSS team members and embracing Wise's mission-driven environment.

• Discretion: Working within a legal function, you handle sensitive, privileged and confidential information with the highest level of integrity at all times.

Additional Information

For everyone, everywhere. We're people building money without borders — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

We're proud to have a truly international team, and we celebrate our differences. Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

If you want to find out more about what it's like to work at Wise visit Wise.Jobs.

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