Facilities Coordinator fixed-term, part-time

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Fixed-term 7-month contract

Part-time 4 days per week

Essential Duties and Responsibilities

Day-to-day reception and office operations, ensuring a professional environment for employees and visitors.

• Administrative and operational support to the local office leader.

• Coordination of office meetings, events, travel arrangements, and workplace logistics.

• Management of vendor, building management, and service-provider relationships.

• Office supplies, equipment maintenance, mail, courier services, and general administration.

• Processing of invoices, expenses, and routine financial administration.

• Partnering with HR, Facilities, IT, and other corporate teams on employee and office needs.

• Health & safety, emergency preparedness, and business continuity support.

• Maintenance of office records, documentation, and confidential employee information.

• Ad hoc administrative support for special projects as required.

Skills & Experience

• Tertiary qualification in facilities management, building, business or other related field &/or 3-5 years’ experience in facilities, property management, hospitality or related field

• Fluent in English and Luxembourgish, French or German

• Strong communicator – Good presentation skills and possesses strong verbal & written communication skills also an active listener

• Passion for quality – has an eye for detail to make sure the best delivery of services

• Self-motivated; confident & energetic

• Ability to effectively deal with stressful situations

• Flexible – able to adapt to rapidly changing situations

• Strongly goal-oriented – able to focus on meeting all performance targets

• Is a team player – able to cooperate and work well with others to meet targets

• Proven ability to initiate and follow through with improvement initiatives

• Exhibits honesty & trustworthiness

• Open to new ideas & willing to challenge status quo

Location:

On-site –Luxembourg, LUX

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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