HR Operations PMO Partner

The Opportunity:

We are seeking an experienced Program Management Office Partner to drive project execution, governance, and performance across a mature, global HR Shared Services organization.This role is central to ensuring operational excellence, global consistency, and strategic alignment across HR Operations and towards other functions we partner with. This role will be a critical member of the Global HR Operations function and will partner directly with the Delivery Leads as well as the Global Process Owners and Global Delivery Experts in the Function. This role also foresees a close collaboration with the HR Program Office within COE Capabilities and Solutions to ensure alignment with enterprise HR portfolio governance, project management methodologies, standards, and tools.

How You Will Make an Impact:

• Execution: support translating global HR Operations direction and objectives into actionable plans, track delivery, and ensure alignment across regions and global teams. Ensure the rhythm of business is documented, effective, and comprehensive

• Governance: Lead HR Operations governance forums, decision-making frameworks, and operational rhythms

• Portfolio Management: develop and manage the HR Operations project portfolio, including intake, prioritization, and budget monitoring and ensuring alignment with strategic company and functional objectives. Partner with the HR PMO in COE Capabilities and Solutions, which is accountable for driving HR portfolio management practices across the HR function, to ensure consistent adoption and execution of portfolio processes within Global HR Operations.

• PM Standards: deploy and maintain the Global HR best practices for project management methodologies to ensure consistency and efficiency. efficiency in alignment with the methodology defined by HR PMO in COE Capabilities & Solutions.

• PMO Partnership & Adoption: Serve as the primary liaison between Global HR Operations and the HR PMO in COE Capabilities and Solutions. Co-create HR portfolio management practices, project governance standards, methodologies, templates, and tools, and promote their adoption.

• Risk and Issue Management: proactively identify potential risks, issues, and bottlenecks, and develop mitigation plans to keep projects on track.

• Performance and Reporting: monitor KPIs and metrics to track portfolio health, progress, and success. Provide regular status to leadership utilizing defined metrics and data visualization

• Stakeholder Management: Build and maintain strong relationships with key stakeholders across different regions, business units, and centers of expertise to ensure project alignment and buy-in.

• Drive alignment across HR Operations teams providing visibility, collaboration, and preparedness

• Lead the overall planning, design and execution of key deliverables: townhalls, offsites, Delivery Reviews, HR Ops standard communication materials and channels (newsletter, intranet pages, standard presentation decks, etc)

Your Background:

• Project management certifications like PMP or PMI-ACP preferred.

• Capability to understand business needs and translate them into effective project plans.

• Strong project management skills, with knowledge of methodologies like Agile.

• Experience in managing portfolios.

• Strong leadership and influencing skills to manage diverse stakeholders.

• Excellent communication and executive presentation skills.

• 8–10 years of experience in HR, HR Operations, or consulting.

• Proven experience in global HR Shared Services / multi-country operations.

• Strong understanding of HR Operations (payroll, admin, HRIS, service delivery models).

• Track record in leading transformation and cross-functional programs.

• Experience working in complex, matrixed, international environments.

More About Us:

We believe great work thrives in an environment where people feel genuinely supported and fairly rewarded. Our benefits are designed to create real value for every individual – fueling engagement, performance, and growth. By prioritizing well‑being, we build a workplace where personal and organizational success grow together.

The minimum salary for this position in the location specified below is as follows:

Italy, Milan: starting from 57,300 Euros gross per year as minimum salary.

The final offer will be based on candidate location, skills and qualifications, experience, and aligned with internal pay structures. This role may be open in multiple locations. If the salary information listed is not applicable for your current home location, salary details relevant to your location will be discussed with you at a later stage.

Our benefit offering is tailored based on your country of employment and generally includes:

• Competitive salary and incentives

• Well-being and care

• Paid and unpaid leave

• Flexible work options

• Benefits that support your financial security

You will receive more specific information during the recruitment process.

Applicable only for Poland location align with local law regulations - We are committed to full transparency and compliance with all legal requirements, ensuring that every candidate knows exactly what to expect at each stage of the recruitment process. Once the process is successfully completed, we will share detailed information about financial conditions and benefits with the selected candidate. Before signing the employment contract, you will receive all remaining details of the offer, giving you the time and space to review everything carefully