Job Summary:

Supports accurate processing, reconciliation, and reporting of payroll-related financial activity by coordinating the proper recording, correction, and alignment of payroll data and labor allocations. Maintains reliable financial and operational outcomes through consistent data integrity across Kronos, Workday, Oracle, and project accounting systems.

Job Description:

• Analyzes labor-related journal entries and allocations by reviewing, reconciling, and adjusting payroll discrepancies, resolving variances, updating prior-period records, and maintaining accurate historical labor documentation for audits, federal submissions, and reimbursement processes.

• Review and process historical correction requests in accordance with established procedures, policies, and accounting practices while maintaining the historical corrections request pipeline within defined service-level expectations and providing guidance and customer support to requestors throughout the process.

• Validates data integrity and alignment across Kronos, Workday, project allocations, and financial reporting systems by coordinating with Payroll, IT, HR, and GL to maintain updated information, execute labor and historical corrections, and support efficient workflow processes.

• Supports monthly, quarterly, and annual close activities by providing accurate labor accounting inputs and collaborating across teams to ensure project-level labor allocations reflect correct operational data and cost distribution.

• Drafts labor-related reports, reconciliations, and schedules for internal and external audits, ensuring completeness, clarity, and accurate support documentation.

• Monitors compliance with internal controls, payroll policies, federal regulations, and accounting standards to ensure proper labor accounting practices and adherence to required guidelines.

• Optimizes payroll reconciliation processes by driving continuous improvement initiatives that enhance historical correction workflows and strengthen labor accounting efficiency and accuracy.

• Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.

• Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.

• Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Supervisory responsibilities: No

Additional Job Description:

Education

• Bachelor's degree in Accounting, Finance or related field.

Experience

• 3 to 5 years' experience with functional role responsibilities such as payroll reconciliation, labor accounting, systems alignment, audit support, and compliance monitoring, and working with data collection, analysis and interpretation.

• Experience working with documents, policies, SOP creation and implementation.

• Experience leading or collaborating with small projects.

• Experience as matter-expert and asset resource to provide support to internal/external clients.

• Strong understanding of accounting principles related to payroll and labor distribution or project accounting.

• Experience in labor allocations or project accounting, preferred.

Additional experience may substitute for required education when it aligns with the competencies and knowledge necessary for the role:

• Associate’s degree in Accounting, Finance or related field may substitute when accompanied by a minimum of 8 years of experience performing similar functions and at least 3 years of experience performing a previous position as Specialist role.

• High School or equivalent (GED) when accompanied by a minimum of 10 years of experience performing similar functions described and at least 5 years of experience performing a previous Specialist role.

Competencies (Skills)

• Analytical & Problem-Solving: Ability to interpret payroll data, identify discrepancies, resolve issues, and maintain accuracy through strong attention to detail.

• Technical & System Proficiency: Skilled in Microsoft Excel, familiar with Oracle, Splash, payroll systems, and KRONOS timekeeping tools.

• Communication & Collaboration: Communicates clearly and works effectively with cross-functional teams.

• Time Management & Organization: Able to prioritize multiple deadlines and perform efficiently in fast-paced environments.

• Regulatory & Data Management Knowledge: Understands federal reimbursement and audit documentation requirements and can manage large datasets using analytics tools.

Licenses/Certifications

• N/A

Travel Requirements

• Not Required

Physical Demands

• Stationary Position: Constantly

• Pushing/ Pulling/ Reaching: Seldom

• Kneel: Seldom

• Grab: Seldom

• Bend: Seldom

• Lift/ Carry over: 0 - 15 pounds

Working Conditions

• Wet or humid: Seldom

• Working near or on moving mechanical parts: Never

• Working near or on heavy machinery: Never

• Working in high places: Never

• Exposed to fumes or airborne particles: Never

• Frequency of working in outdoor weather conditions: Never

• Work with electricity: Never

• Loud noise conditions: Seldom

LUMA Energy is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, military status, disability, or any other characteristic protected by federal or local laws.