Bid Officer

Scope and Purpose:

• Define bid strategy in alignment with Bid Core Team (deal shaping)

• Project Management responsibility for the complete bid process

• Creation of competitive offers for systems and products including their calculation, taking into account technical and commercial aspects based on the relevant internal guidelines and processes

• Coordinate with all necessary interface departments and local entities/HQ in order to develop a custom tailored cost-optimized solution

• Commercial and administrative tasks within the sales process, especially with offer and risk reviews, approval process, approval by public authority, debriefings + lessons learned

Key Tasks:

• View, analysis and qualification of complex tenders or offer requests

• Coordinate Core Bid Team

• Manage the technical, commercial and legal aspects of tenders/offers

• Preparation of a bid structure and responsibility for calculation of competitive offers in accordance with customer requirements, taking into account internal guidelines and processes

• Prepare bid-no bid decision for board members

• Manage all commercial and legal aspects and involve the necessary internal and external experts in the bid process (e.g. tax, controlling, legal, compliance, technical sales, HUBs etc..)

• Support of Application of financing instruments, e.g. guarantees, bid-bonds, HERMES, Letter of Credit

• Coordinate with Contract Manager and Legal for contracts drafts and finalisation

• Coordination of overall early risk assessment -> responsibility for risk assessment tool

• Initiate and moderate bid team meetings (e.g. kick-off, debriefing)

• Coordinate, prepare, support and participate in customer negotiations

• Ensure complete Handover of won projects to execution team

• Analysis and optimization of bid management processes and tools

Job Requirements

• International Business Administration and capable to work under time pressure

• Project Management skills

• Insurance skills and experience

• Profound commercial understanding (incl. financial KPI’s and financial instruments)

• Structured way of working

• Analytical skills for reporting/ risk assessment

• Ability to motivate and guide people

• Strong communication skills and customer-oriented behavior

• Strong negotiation skills

• Presentation skills

• Good knowledge of products/services and sales activities.

• Ability to understand complex tenders/contracts

• Excellent team player with good soft skills for use in cross functional and international teams

• French and English fluent + any other language welcome