Assistant Trustee Secretary

Job Title: Assistant Trustee Secretary

Location: Frimley; Surrey. Approximately once per month onsite in Frimley with quarterly travel to London when required. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: Up to £55,880 depending on experience

Who we are: Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow, shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space, there’s no limit to where a career at BAE Systems could take you.

Job Description: We are looking for an Assistant Trustee Secretary to join our Trustee & Member Services team. Working closely with the Scheme Secretary, Trustees, advisers and service providers, you will support a range of governance activities and help ensure the effective operation of Trustee Boards and committees. This is a varied role that offers exposure to a broad range of pensions and governance activities.

Core duties:

• Coordinate and facilitate Trustee Board, Sub-Committee and Joint Working Group meetings, including logistics, meeting documentation and stakeholder liaison

• Prepare, compile and distribute Trustee meeting papers and governance documentation

• Attend Trustee meetings, produce high-quality minutes and manage the review and approval process

• Monitor, track and report on governance actions to ensure timely completion

• Maintain Trustee governance records, including training plans and logs, and coordinate training with external providers as required

Essential Skills:

• Knowledge of UK occupational pension schemes and pension scheme governance, with experience within a pensions environment

• Experience in minute-taking and governance administration within a regulated environment

• Ability to build effective working relationships and engage confidently with a range of stakeholders

The Trustee & Member Services Team: You will join our Trustee & Member Services team, reporting to the Scheme Secretary and working alongside colleagues across the pensions function, Trustees, advisers and service providers. The team supports the governance of pension arrangements and the effective operation of Trustee Boards and committees. The role offers variety and responsibility, with exposure to a wide range of pensions and governance activities while working with experienced professionals.

Why BAE Systems? Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive: We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 23rd October 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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