Senior Subcontracts Administrator

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Job Description:

Parsons is looking for an amazingly talented Senior Subcontracts Administrator to join our team!

The Senior Subcontract Administrator is part of the Project Procurement team specializing in the management of large construction and service subcontracts for the Edmonton Valley Line West LRT project in Edmonton, Alberta. The Subcontracts Administrator’s responsibilities will focus on administration of existing subcontracts and through the closeout process.

What You'll Be Doing:

• Managing, coordinating and administrating subcontracts and major purchase orders to ensure cost, schedule, and performance requirements are met.

• Managing the subcontract change order process for in or out of scope items.

• Verification of progress and Rules of Credit (RoC) for billing activities / invoice processing.

• Coordinate, evaluate and process payment certifications

• Maintain organized system of digital records.

• Assisting with input/collection to and for monthly project reports for construction progress and status of contracts, billing, accruals, cost forecasting

• Assist or lead claim mitigation; managing legal, regulatory and commercial contract compliance

• Understand contractual risks and mitigate as necessary.

• Prepare reports to document progress, identify deviation from the construction contract

• Draft contractual correspondence

• Liaise with subcontractors to resolve issues in a timely manner

• Coordinate and review drawings, schedules, samples, alternate requests, and project change documents to ensure all project documentation is accurate and complete

• Involvement in Substantial Performance/Completion review process, evaluating project completions and processing of final payments

• Prepare and coordinate change order documentation.

• Attend and conduct progress meetings, including preparing and issuing meeting minutes and tracking issues for resolution

• Coordinate project close-out documents for submission and forwarding to appropriate parties upon completion of the project

• Monitor and flag deadlines with time sensitivity

• Support design and construction staff with reviews and provide feedback / mentorship as it applies to commercial risk and exposure.

• Represent the organization professionally and act professionally with sub-consultants, suppliers, and subcontractor representatives

• Attend regular internal coordination meetings to report on progress and issues related to assigned projects

What Required Skills You'll Bring:

• Bachelor's Degree in Business Administration (or related field) and typically 3+ years of related work experience involving typical procurement activities, including subcontracting.

• Light Rail Transit project experience will be considered an asset

• Familiarity with the formation of construction contracts including support service, construction, design and consultant agreements/contracts

• Familiar with basic legal documents, contracts and correspondence

• Ability to manage and administer pre and post award construction contracts.

• Familiar with Unit Price, T&M, and Lump Sum contracts.

• Ability to break down contract schedules into a framework to be used for progress monitoring

• Advanced computer skills with emphasis on MS Office applications (specifically Excel and Word).

• Contract formation experience would be considered an asset.

• Superior attention to detail and follow up skills

• Preference will be given to applicants currently residing in Edmonton, Alberta

• Ability to negotiate the terrain of an in-process construction site, including climbing stairs and ladders, steep/ slippery terrain, walking, and working outdoors in all types of Edmonton weather and conditions

This position is part of our Critical Infrastructure team.

For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions—and to help them see what's next!

This job posting is for a current addition or replacement opportunity within Parsons.

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle!

Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for indigenous peoples, women, individuals with disabilities, and visible minorities.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.