Office Manager (Fluent english) - Starting September 28th

Office Manager | Leading Motorcycle Manufacturing Company

Location: Sant Just Desvern, Barcelona

Working Hours: Monday to Friday, 09:00 AM to 06:00 PM

Salary: €26,701 gross per year

Start Date: September 28

About the Role A leading motorcycle manufacturing company is looking for an experienced and proactive Office Manager to join its team in Sant Just Desvern.

This position plays a key role in ensuring the smooth day-to-day operation of the office, supporting administrative, financial, HR, facilities, and IT-related processes. We are seeking a highly organized, hands-on professional who thrives in an international and fast-paced environment.

Key Responsibilities

• Coordinate and support external contractors and new employees, including contracts, onboarding processes, and performance reports.

• Assist in the annual financial audit process.

• Manage invoice processing, document workflows, and both digital and physical filing systems.

• Monitor/a and control the studio budget.

• Ensure compliance with local regulations, including activity licenses, occupational health and safety requirements, and fire prevention regulations.

• Provide payroll and legal administrative support in coordination with external partners.

• Coordinate annual leave management, attendance tracking, corporate compliance, and insurance-related processes.

• Procure office and workshop materials, including assets and consumables.

• Maintain and update studio asset inventories.

• Coordinate office maintenance suppliers, including cleaning, waste management, security, internet, utilities, branding, stationery, printing, facilities, and IT services.

• Coordinate workshop maintenance suppliers, including machinery, electrical systems, facilities, and cleaning services.

• Manage local IT assets and procurement in collaboration with the global IT team.

• Support IT connectivity issues and liaise with the global IT helpdesk.

• Assist senior executives with business travel arrangements and expense management.

• Organize team-building activities and internal events.

Candidate Profile

• Fluent in both Spanish and English.

• Strong communication skills with the ability to work effectively in multicultural environments.

• Excellent problem-solving and collaboration skills.

• Advanced administrative, organizational, project management, and multitasking abilities.

• Able to work independently while maintaining a results-oriented mindset.

• Highly proactive, resourceful, and self-motivated.

• Strong attention to detail and ability to prioritize effectively.

• Basic understanding of business operations.

• Previous experience in Office Management, Administration, Facilities Management, or a similar role will be highly valued.

What We Offer

• The opportunity to join a leading international company in the motorcycle manufacturing industry.

• A dynamic, collaborative, and multicultural work environment.

• A broad and varied role with exposure to multiple business areas.

• Full-time permanent position.

• Competitive salary of €26,701 gross per year.

• Monday to Friday schedule with a healthy work-life balance.

If you are a proactive and organized professional looking to make an impact in a growing international company, we would love to hear from you.

Main improvements

• Adapted to an international recruitment audience.

• Structured responsibilities into clear business areas for better readability.

• Enhanced employer branding and candidate appeal.

• Used professional recruitment language commonly found in multinational organizations.