Facilities Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator – JLL

What this job involves: The Facilities Coordinator provides comprehensive facility management support to ensure smooth and efficient daily operations across client sites. This role serves as a key liaison between clients, vendors, maintenance teams, and internal stakeholders while supporting operational excellence through work order coordination, reporting, contract administration, and customer service. The position plays an important role in maintaining high-performing workplace environments by managing multiple facility processes, supporting compliance activities, and contributing to JLL’s commitment to exceptional client service.

What your day-to-day will look like:

• Monitor and distribute CMMS/NCMMS work order assignments and preventive maintenance schedules

• Coordinate maintenance activities, vendor access, and work authorization documentation to minimize operational disruption

• Complete month-end reporting activities within established deadlines and maintain accurate facility records

• Process purchase orders, support bid requests, and assist with service and construction contract administration

• Serve as a primary point of contact for clients, visitors, vendors, and internal teams, ensuring timely and professional communication

• Support budgeting activities, variance tracking, and financial reporting requirements

• Provide administrative and meeting coordination support for facility operations and maintenance teams

Required Qualifications:

• Associate degree in facilities management, business administration, building operations, or a related field, or equivalent professional experience

• Minimum of 2 years of experience in facilities coordination, property administration, or a related industry role

• Strong customer service skills with a client-focused and professional approach

• Proficiency with Microsoft Office applications, including advanced Excel capabilities for reporting and data management

• Strong written, verbal, and interpersonal communication skills

• Ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment

• Ability to maintain professionalism and sound judgment under pressure and time-sensitive situations

Preferred Qualifications:

• Bachelor’s degree in facilities management, business, or a related field

• Experience using CMMS or facility management systems for work order and maintenance tracking

• Familiarity with procurement processes, purchase orders, and contract administration

• Experience supporting budget tracking, financial reporting, or variance analysis

• Knowledge of vendor management and service contract coordination

• Familiarity with compliance reporting and facility regulatory requirements

• Experience supporting workplace operations within a corporate or commercial real estate environment

Location: Chicago, IL Work Shift: 8:00 AM – 4:30 PM, Monday – Friday

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

50,300.00 – 72,900.00 USD per year Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Chicago, IL If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.