Administrative Assistant Sr - N3

Standard Job Description

WHAT WE ARE DOING At Lockheed Martin Rotary and Mission Systems, we're on a mission to drive innovation and uphold the highest standards of business ethics. We believe that by pushing the boundaries of visionary thinking, we can achieve exceptional results. As a Lockheed Martin employee, you'll have the opportunity to make a meaningful impact while working in an environment that values integrity and excellence.

THE WORK

• Reports to Sikorsky Operations (Avionics, Aerostructures, & Material Logistics) and will support 3 Directors, several Senior Managers, and staff members.

• Responsible for prioritizing workload, schedules, travel and maintaining confidentiality of proprietary data.

• Must have ability to manage and screen large number of telephone calls and meeting requests for 3 Directors; referring calls and managing calendar as appropriate.

• Individual will be expected to deal courteously and visitors, callers, customers and company personnel.

• Will handle high volume of travel plans and generate/process large number of domestic and international expense reports for multiple leaders.

• Assist and coordinate with managing multiple conference rooms to accommodate high level meetings across Customer Programs.

• Will also assist with on-site visit requests, escorting, facilitating events, and ordering office supplies.

• Individual will also fill-in for other administrative assistants as needed.

• Standard administrative duties (coordinate dynamic daily schedule, maintain calendar, prepare documents, file, status projects, ordering offices supplies, audio/video request, hospitality and visit requests, visitor management system

• input, daily business reporting, department training status, etc.).

• Assist in preparation of briefing materials, including Power Point presentations.

• Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member.

• Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.

• May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.

• May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

WHO YOU ARE The ideal candidate for this role will be a highly skilled and detail-oriented professional with experience in data management and analysis, particularly in an inventory management or logistics context. You will possess:

• A strong foundation in IT, with experience working with tools such as SAP, Microsoft Access, SQL Server, Tableau, Box, Slack, Share Point, and Business Intelligence tools

• Experience working with Lean tools and methodologies, with the ability to update and develop process flow documentation and eliminate non-value-added activities

• Familiarity with applicable laws, regulations, and governmental procedures relative to purchasing and financial reporting activities

WHY JOIN US When you join our team, you'll be part of a dynamic and supportive work environment that values collaboration, growth, and innovation. We offer opportunities for training and development to help you build your career. Our mission-driven organization is dedicated to making a positive impact in the world, and we're looking for talented and passionate individuals to help us achieve our goals.

Basic Qualifications

• Proficiency in Microsoft Outlook, Word, Power Point, and Excel.

• Experience in managing calendars & schedules.

• Experience in handling a high volume of scheduling travel and reconciling expense reports.

Desired Skills

• Proficiency with Lockheed-Martin systems such as CONCUR, PCARD, Meeting card for Lockheed Martin Travel.

• Proven ability to proactively plan and prioritize administrative requirements and will strive to anticipate needs in order to best manage the office.

• Ability to schedule and reconcile international travel plans.

• Excellent written and verbal communication skills and a team player attitude is a must.

Pay Information

Full-Time Salary Range: $56600.00 - $105000.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered: Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.

• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.