Administrative Assistant (Temporary)

Position Description:

Contribute to the successful delivery of strategic initiatives at the heart of a dynamic organization!

CGI Saguenay’s Center of Excellence is seeking an Administrative Assistant who will work with a dynamic team of nearly 250 professionals. In this role, you will work closely with the Vice President to support the achievement of business objectives.

Work Mode: Onsite Location: Saguenay

Your future duties and responsibilities:

• Plan and organize internal and external meetings by proactively and continuously managing calendars (invitations, location/meeting room/conference call arrangements, catering, etc.)

• Draft and distribute informational emails to CGI employees, letters, and other documents (in both English and French)

• Manage administrative procedures, including travel arrangements, expense reports, and approvals/authorizations within CGI systems

• Manage office annual subscriptions, sponsorship requests, and related administrative activities

• Monitor administrative processes on an ongoing basis (sales calls, annual performance reviews, mandatory training, system updates, etc.)

• Ensure the continuous and compliant filing of administrative and business documentation for sub-sectors using the SharePoint filing system

• Prepare for and participate in events

• Prepare agendas and meeting minutes for sub-sector committees

• Maintain excellent business relationships with clients (executive assistants, visiting clients, etc.)

• Support the onboarding of new CGI employees within the team (welcoming, office reservations, etc.) and coordinate offboarding activities (equipment retrieval)

• Manage procurement needs and various purchases (office supplies, coffee, special events, fruit deliveries, etc.)

• Monitor time reporting compliance through compliance reports

• Track employees' completion of mandatory training programs

Required qualifications to be successful in this role:

• Proficiency with Microsoft tools (Outlook, Word, Excel, and PowerPoint)

• Strong writing, editing, and executive presentation formatting skills

• Experience and aptitude in event planning and coordination

• Self-motivated, intuitive, and proactive personality with the ability to take initiative

• Excellent listening skills and a strong understanding of the Vice President’s needs

• Sound judgment with the ability to make and execute decisions quickly and effectively

• Proactive mindset, analytical thinking, strong prioritization skills, and proven organizational abilities

• Professionalism, diplomacy, and a strong understanding of client and business unit needs.

• Discretion, loyalty, and punctuality

• College diploma or equivalent experience in a related field

• Strong adaptability, attention to detail, and commitment to quality

• Demonstrated potential and strong motivation for the role

• Excellent communication skills in both French and English (spoken and written)

Work Mode: Onsite Location: Saguenay

CGI is providing a reasonable estimate of the pay range for this role. The determination of this range includes factors such as skill set level, geographic market, experience and training, and licenses and certifications. Compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is 40 000$ et 75 000$. This role is an existing vacancy.

#LI-AL10 #INDCGIC

Bilingualism (French and English) is required for this position due to the nature of the role requiring interaction with national and global clients.

Skills:

• French

• Administration

• Analytical Thinking

• Communication

• Copywriting

• Customer relation

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

At CGI, we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer, being able to perform your best during the recruitment process is important to us. If you require an accommodation, please inform your recruiter.

That same commitment to fairness extends to how we use technology. To support our recruitment team, AI tools may be used to help assess applications though they never replace human judgement. All hiring decisions remain entirely in the hands of our recruitment professionals.

To learn more about accessibility at CGI, contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries.

Come join our team—one of the largest IT and business consulting services firms in the world.