Executive Assistant

Position Description:

The Executive Assistant brings extensive experience supporting senior executives, demonstrates exceptional discretion, and can manage shifting priorities with professionalism and composure.

Your future duties and responsibilities:

• Onsite presence required: Minimum 3 days per week at the Montreal office

• Provide comprehensive executive support including proactive calendar and priority management, acting as the first line of defense.

• Coordinate and manage internal and external meetings, ensuring alignment of schedules and preparation of required materials.

• Oversee administrative processes, including travel arrangements, expense reporting, approvals, authorizations, and CRM tool management.

• Collaborate with the Operations Director and BU Planner to coordinate and organize annual business planning and events.

• Approve time sheets and review expense reports for the BU Leader's direct reports to ensure compliance with CGI policies and standards.

• Liaise with internal administrative teams and client executive assistants to coordinate meetings, visits, and business engagements.

• Provide executive-level administrative support to one Senior Vice President Delivery including calendar management, expense administration, timesheet approvals, and participation in and facilitation of team meetings.

Required qualifications to be successful in this role:

• Minimum of 8 years of relevant experience in a similar executive support role.

• Exceptional verbal and written communication skills in English and French.

• Advanced writing, editing, and formatting abilities for executive presentations and communications.

• Excellent interpersonal and listening skills with the ability to anticipate executive needs.

• Highly intuitive, self-directed, and proactive.

• Sound judgment and ability to make timely, well-informed decisions.

• Exceptional organizational and time-management skills, with the ability to manage multiple priorities simultaneously

• High level of professionalism, discretion, and integrity when handling sensitive and confidential information.

CGI is providing a reasonable estimate of the pay range for this role. The determination of this range includes factors such as skill set level, geographic market, experience and training, and licenses and certifications. Compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is $50,000–$100,000. This role is an existing vacancy.

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Skills:

• Administration

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

At CGI, we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer, being able to perform your best during the recruitment process is important to us. If you require an accommodation, please inform your recruiter.

That same commitment to fairness extends to how we use technology. To support our recruitment team, AI tools may be used to help assess applications though they never replace human judgement. All hiring decisions remain entirely in the hands of our recruitment professionals.

To learn more about accessibility at CGI, contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries.

Come join our team—one of the largest IT and business consulting services firms in the world.