Job Description

Responsibilities Provide PMO support to assigned deals and manage the delivery of all customer-facing documents (proposals, presentations, agreements) Manage document lifecycle including deal documentation, customer communication, due diligence materials, and third-party agreements Ensure defined proposal standards are consistently applied across bid teams Organise and facilitate team meetings and cross-functional collaboration on sub-stream level Support the development and roll-out of new tools, templates, and processes; provide training on CRM, SharePoint, and relevant databases Produce reporting and decision-support data to enable the Bid Manager and support bid governance standards Liaise with German-speaking stakeholders and clients to ensure clear communication and alignment throughout the bid process Conduct bid strategy analysis and competitive intelligence to support proposal development and positioning Review bid submissions for quality assurance, compliance, and adherence to organisational standards prior to delivery Manage bid timelines, resource allocation, and dependencies to ensure on-time delivery of all bid materials Identify and escalate bid risks and mitigation strategies to the Bid Manager and relevant stakeholders Conduct post-bid analysis and capture lessons learned to continuously improve bid processes and outcomes

Qualifications

Your Task

This role involves providing PMO support to assigned deals and managing the delivery of all customer-facing documents. You will be responsible for document lifecycle management and ensuring proposal standards are consistently applied across bid teams.

Responsibilities

• Provide PMO support to assigned deals and manage the delivery of all customer-facing documents (proposals, presentations, agreements)

• Manage document lifecycle including deal documentation, customer communication, due diligence materials, and third-party agreements

• Ensure defined proposal standards are consistently applied across bid teams

• Organise and facilitate team meetings and cross-functional collaboration on sub-stream level

• Support the development and roll-out of new tools, templates, and processes; provide training on CRM, SharePoint, and relevant databases

• Produce reporting and decision-support data to enable the Bid Manager and support bid governance standards

• Liaise with German-speaking stakeholders and clients to ensure clear communication and alignment throughout the bid process

• Conduct bid strategy analysis and competitive intelligence to support proposal development and positioning

• Review bid submissions for quality assurance, compliance, and adherence to organisational standards prior to delivery

• Manage bid timelines, resource allocation, and dependencies to ensure on-time delivery of all bid materials

• Identify and escalate bid risks and mitigation strategies to the Bid Manager and relevant stakeholders

• Conduct post-bid analysis and capture lessons learned to continuously improve bid processes and outcomes

Your Profile

We are looking for a PMO Support Specialist with strong document management skills, experience in bid processes, and German language abilities to support proposal development and client communication.

Must Have Skills

• Experience managing document lifecycle including proposals, presentations, and agreements

• Ability to ensure consistent application of proposal standards

• Skills in organizing and facilitating team meetings and cross-functional collaboration

• Experience with CRM, SharePoint, and relevant databases

• Ability to produce reporting and decision-support data

• German language skills for stakeholder and client communication

• Experience in bid strategy analysis and competitive intelligence

• Quality assurance and compliance review capabilities

• Project management skills for timeline management and resource allocation

• Risk management and escalation experience

• Analytical skills for post-bid analysis and process improvement

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