Assistant Manager - Workplace

Job Description

Overview

This role is responsible for leading and managing end-to-end facility operations for a AtkinsRealis, Safina Towers Bengaluru office, ensuring smooth functioning of workplace infrastructure, maintenance services, vendor management, safety compliance, and customer satisfaction. The Facilities Manager acts as a key stakeholder in maintaining operational excellence, managing budgets, driving preventive maintenance programs, and ensuring a safe, efficient, and employee-friendly work environment.

Your role

• The position has the responsibility to lead Facility Management functions for the respective location appointed.

• Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology, transportation, and other related facilities activities.

• Supervising multi-disciplinary teams of staff including cleaning, maintenance, and security and allocate work across company workplaces.

• Ensuring manpower at the site is enabled to face challenges by guiding, grooming, developing, and supporting them as and when required.

• Planning the vendor manpower for the site and ensuring efficient vendor management.

• Helping businesses to relocate/identify new offices and to make decisions about leasing

• Drafting reports and making written recommendations

• Planning and coordinating renovation, refurbishment, and installation projects.

• Conducting snagging / de-snagging of units and common areas with systems and taking handover of the same from the Projects team.

• Reviewing and ensuring data (hard and soft copy) / e-mails/ client files are updated. Coordinate and maintain the as-built drawing and transition documents.

• Conducting daily site rounds to ensure proper maintenance of all structures / building facilities and services are carried out.

• Assisting Head - Workplace in finalizing the annual budget for site operations and formulating strategies for effective management.

• Regular monitoring of the agreed budget and provide updates on spends targets Vs actual to Head – Workplace.

• Handling the customers queries in verbal / written form and ensuring the complaint management process is in place and is followed meticulously.

• To ensure all the planned preventive maintenance (PPM) are being timely carried out. Resolving emergency maintenance matters with stakeholders like building management, local regulatory authorities, and vendors with urgency.

• Maintaining exemplary relationship management with projects, consultants, contractors, govt. authorities, statutory agencies for ease and smooth operations and maintenance of the property.

• Creating and submitting the daily management report (DMR), the monthly management reports (MMR) and other MIS reports as required by the Head of Workplace.

• Ensuring that facilities meet government regulations and environmental, health and security standards

• Plan and carryout events such as annual day, sports day, workshops and visitor events in workplace.

• Manage desk and spaces through technology, plan for businesses to function flexible working and hot desking seamlessly.

• Managing waste disposal systems in compliance with local and international regulatory requirements.

About you

• Any Degree with MBA (Preferable Engineering – Electrical and Electronics)

• Minimum of 10 years +

• Similar or Manufacturing Industry or ITES Industry

• Communication and influencing skills, in person and in writing

• Analytical and problem-solving skills

• Decision-making

• The ability to lead and manage teams and projects

• Teamworking

• Attention to detail but also the ability to see the implications for the bigger picture

• Commercial awareness

• Customer service

• Organisation, time management, prioritising and the ability to handle a complex, varied workload

• A good knowledge of IT packages.

• Complaint Management.

• Customer Relationship.

• Preventive Maintenance.

• Relationship Management.

• Strategy Formulation.

• Vendor Management.

• Site Operations.

• MIS Reporting.

Rewards & benefits

Explore the rewards and benefits that help you thrive – at every stage of your life and your career.

This includes:

• Comprehensive life insurance coverage.

• Premium medical insurance for you and your dependents.

• Generous annual leave balance.

• Flexible and hybrid work solutions.

• Remote work opportunities outside of country.

• Company gratuity scheme.

• Discretionary bonus program.

• Relocation assistance.

• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.

Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.

About AtkinsRéalis

We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Worker Type

Employee

Job Type

Regular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.