JOB DESCRIPTION

Job Description:

As an Administrative Assistant at Mars Snacking, you will bring your advanced interpersonal and organizational skills to provide high-level administrative support to Senior Leaders within Accelerator’s Better-For-You Business Unit. In this role, you aren't just managing complex schedules—you are a key facilitator of collaboration, helping senior leadership maintain focus on strategy and impact. You will act as a trusted partner, staying structured, composed, and solution-oriented in a fast-moving, dynamic environment.

What are we looking for?

• High School Diploma or equivalent (Bachelor’s degree preferred).

• 5+ years of experience as an Administrative Assistant, ideally supporting Vice President level leaders in a fast-paced corporate environment.

• Exceptional written and verbal communication skills to connect professionally with Associates, customers, and external stakeholders.

• Strong organizational skills, a strong bias for action, acute attention to detail, good judgment, and the ability to maintain a high level of confidentiality.

• High proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) with a proven ability to create, edit, and proof high-impact, confidential presentations.

• Experience with enterprise systems for expense reporting, human resources, and accounts payable (such as Concur, Workday, or SAP).

• Proven problem-solving skills and the ability to work effectively under deadlines, managing conflicting priorities with composure.

What will be your key responsibilities?

• Calendar & Meeting Management: Manage complex and dynamic calendars up to a year in advance. Make independent, strategic scheduling decisions based on shifting business priorities, coordinating both on-site and off-site leadership meetings.

• Travel & Expense Coordination: Arrange detailed domestic and international travel logistics, obtain necessary travel documentation (visas, invitation letters), and process comprehensive expense reports in a timely manner.

• Expert Presentation Support: Assist in creating, drafting, and editing confidential PowerPoint presentations, communications, and organizational postings for senior leadership.

• Event & Town Hall Preparation: Coordinate and develop engaging materials for Town Hall meetings, including organizing welcomes, service anniversaries, and recognition programs for top-achieving Associates.

• Operational & Budget Support: Assist in managing administrative budgets, processing purchase order requests, and handling sensitive operational materials to ensure smooth team operations.

• Cross-Functional Collaboration: Serve as a welcoming point of contact for the leadership team, working collaboratively with Associates at all levels and from diverse backgrounds.

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by the Five Principles.

• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.

• A strong focus on learning and development support from day one, including access to our in-house Mars University.

• An industry competitive salary and benefits package, including company bonus.

The base pay range for this position at commencement of employment is between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will include variable pay, medical and dental benefits, participation in 401k plan, and paid time off benefits. Details of participation in these benefit plans will be provided if an applicant receives an offer of employment.

The pay range listed is applicable to IL:USD 32.31 - USD 44.43

About Mars:

Mars is a family-owned business with more than $50 billion in global sales. We produce some of the world’s best-loved brands: M&M’s®, SNICKERS®, TWIX®, MILKY WAY®, DOVE®, PEDIGREE®, ROYAL CANIN®, WHISKAS®, EXTRA®, ORBIT®, 5™, SKITTLES®, BEN’S ORIGINAL® and COCOAVIA®. Alongside our consumer brands, we proudly take care of half of the world’s pets through our nutrition, health and services businesses such as Banfield Pet Hospitals™, BluePearl®, Linnaeus, AniCura, VCA™ and Pet Partners™. Headquartered in McLean, VA, Mars operates in more than 80 countries. The Mars Five Principles – Quality, Responsibility, Mutuality, Efficiency and Freedom – inspire our 150,000 Associates into taking action every day towards creating the world we want tomorrow.

Commitment to Equal Employer Opportunities:

All qualified applicants will receive consideration for employment in accordance with applicable law and without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other category protected under federal, state, and local laws. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

A Note to Candidates Regarding AI Embracing AI as a vital skill for today and tomorrow, we welcome candidates to use AI to assist with your preparation as you engage with our recruiting process—from helping to perfect your CV/resume to using it to refine your interview skills. While AI can assist you, we expect that your ideas, responses, and demonstration of competencies throughout the recruitment process are authentically your own. We value genuine engagement and want to see the real you shine. At Mars, AI is here to support—not replace—the human connection at the heart of our recruitment process.

Note to Search Firms/Agencies:

Mars, Incorporated and its subsidiaries and affiliates (Mars) do not compensate search firms for unsolicited assistance unless they have a written search agreement with Mars and the requisition is position-specific. Any resumes, curriculum vitae, and other unsolicited assistance from search firms that do not have a written search agreement or position-specific requisition submitted to any Associate of Mars will be deemed the sole property of Mars and no fee will be paid in the event the candidate is hired by Mars.