Mid-Level

Administrative Assistant to Head of Proprietary Products

New York, US · On-site

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

This role sits at the center of a busy leadership team and requires someone who thrives on organization, coordination, and keeping operations running smoothly. The ideal candidate is highly proactive, detail-oriented, and able to balance administrative support with project coordination responsibilities.

We are seeking a highly organized, proactive, and professional Administrative Assistant to provide comprehensive support to a senior leader and their team. This role serves as a key partner in ensuring the efficient operation of daily activities by managing calendars, coordinating meetings and events, arranging travel, processing expenses, and assisting with communications, office management and project coordination. The successful candidate will possess strong organizational and communication skills, excellent judgment and attention to detail, while effectively managing multiple priorities in a fast-paced environment.

Key Responsibilities

Executive and Administrative Support

Provide administrative support to a senior leader, ensuring day-to-day operations run smoothly.
Serve as primary point of contact for internal and external executive stakeholders, representing PCS with professionalism, discretion and sound judgment.
Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
Coordinate meeting logistics, including invitations, agendas, meeting materials, room reservations, and technology requirements.
Arrange domestic and international travel, including transportation, accommodations, and itineraries.
Prepare and submit expense reports accurately and in a timely manner.
Maintain organized records, files, and documentation.

Meeting and Event Coordination

Plan and coordinate team meetings, leadership meetings, workshops, and offsite events.
Manage meeting logistics, catering, materials, attendee communications, and follow-up activities.
Assist with the development and distribution of meeting agendas, notes, and action items.

Project and Office Management Support

Under the direction of leadership, coordinate and manage administrative aspects of various projects.
Track project deliverables, timelines, and action items to support successful execution.
Serve as an office manager, helping to coordinate workplace needs, supplies, vendor interactions, and facility-related activities.
Identify opportunities to improve administrative processes and operational efficiency.

Communications and Presentation Support

Assist with team communications, announcements, and meeting materials.
Format and update presentations, reports, and other business documents as needed.
Coordinate basic data collection, organization, and reporting activities.
Support the preparation of leadership presentations and routine business updates.

Required Qualifications

High school diploma or equivalent; associate's or bachelor's degree preferred.
3+ years of administrative, executive support, office management, or related experience.
Experience supporting leaders in a professional business environment.
Strong proficiency with Microsoft Office applications, including Outlook, PowerPoint, Word, Excel, and Teams.
Experience managing calendars, coordinating travel, and processing expense reports.
Strong written and verbal communication skills.
Excellent organizational, planning, and time-management skills.
Demonstrated strength in handling confidential and sensitive information with discretion.

Preferred Qualifications

Experience coordinating projects, team events, or leadership offsites.
Experience preparing presentations and executive-level materials.
Knowledge of expense management and travel booking systems.
Experience supporting leadership teams in a large corporate environment.

Success Factors

Demonstrates exceptional attention to detail and follow-through.
Anticipates needs and takes initiative to resolve issues before they arise.
Builds strong relationships with leaders, colleagues, and business partners.
Effectively manages multiple priorities while maintaining accuracy and professionalism.
Operates with a high degree of discretion, reliability, and customer service orientation.

Location Expectations

This role requires working from a U.S. Bank location three (3) or more days per week.

Why Join Us?

This role offers the opportunity to work closely with senior leadership, contribute to key initiatives, and play an important role in supporting team effectiveness and operational excellence. The position provides broad exposure across the organization while developing valuable administrative, communication, and project coordination skills.

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits:

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:

Healthcare (medical, dental, vision)
Basic term and optional term life insurance
Short-term and long-term disability
Pregnancy disability and parental leave
401(k) and employer-funded retirement plan
Paid vacation (from two to five weeks depending on salary grade and tenure)
Up to 11 paid holiday opportunities
Adoption assistance
Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $73,780.00 - $86,800.00

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.