FROSCH Administrative Assistant

Join a collaborative team where your organization, communication, and follow-through help keep work moving smoothly. You’ll have variety in your day, clear ownership, and opportunities to build strong partnerships across teams and vendors.

As an Administrative Assistant in the FROSCH team, you will support day-to-day administrative and operational work that keeps the office running efficiently. You help coordinate schedules, vendors, program activities, and reporting so the team can stay focused on delivering high-quality programs and service. You bring structure, attention to detail, and proactive follow-through in a fast-paced environment.

Job responsibilities

• Manage calendars, schedule meetings, and coordinate vendor appointments

• Welcome visitors, answer phones, and respond to internal and external inquiries

• Order, track, and maintain office supplies to support a well-organized workspace

• Coordinate office maintenance and support vendor relationship management

• Manage incoming and outgoing mail and packages

• Serve as a liaison across departments and with external partners to support timely communication

• Support program administration, including inbox management and lead distribution processes

• Coordinate logistics and follow-through for industry conferences and regional events

• Maintain updates across teams within project management platforms

• Produce and distribute weekly and monthly reports for leisure programs

• Support expense processing and reconciliation for assigned leaders, including travel and event expenses

Required qualifications, capabilities, and skills

• Minimum 2 years of administrative or operations coordination experience

• Strong organizational skills with the ability to manage multiple priorities effectively

• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)

• Excellent written and verbal communication skills

• High attention to detail, especially for data entry and reporting

• Ability to work independently, prioritize tasks, and follow through on commitments

• Professional, service-oriented approach when working with vendors and advisors

• Ability to handle sensitive information with discretion and confidentiality

Preferred qualifications, capabilities, and skills

• Experience with expense management tools (such as Concur)

• Experience with project management platforms (such as Monday.com)

• Experience with customer relationship management (CRM) platforms

• Experience supporting events, travel coordination, or conference logistics

• Experience in travel, leisure, or financial services environments

Applicants must be authorized to work for any employer in the US. We are not able to provide immigration sponsorship or take over sponsorship of an employment visa at this time. Final job grade level and corporate title will be determined at time of offer and may differ from this posting. This role does not provide relocation assistance, so all candidates must be local to the work locations listed in the job posting or willing to relocate on their own immediately upon hire.

This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorganChase’s review of criminal conviction history, including pretrial diversions or program entries.