Office Manager

City: Auckland

We are Reckitt

Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose.

Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

About the role

We are seeking an experienced and highly organised Office Manager to join our New Zealand business and play a pivotal role in supporting our General Manager NZ, Leadership Team, and wider office operations.

This is a diverse and hands-on position that combines Executive Assistant support, office and facilities management, health and safety coordination, vendor management, and employee engagement activities. As the heartbeat of the NZ office, you will help create a productive, safe and positive workplace experience, while ensuring the smooth day-to-day running of our operations. This is a permanent part-time position, offering 25 hours per week, Monday to Friday.

The successful candidate will thrive in a fast-paced environment, demonstrate exceptional organisational skills, and take pride in delivering outstanding support across all levels of the business.

Your responsibilities

• Provide high-level Executive Assistant support to the General Manager NZ, including diary management, meeting preparation and confidential correspondence.

• Coordinate internal and external meetings, leadership reviews, offsite events and regional engagements.

• Organise domestic and international travel, accommodation and itineraries for executives and visiting stakeholders.

• Act as the primary point of contact for office facilities, workplace services and building management.

• Coordinate workplace health, safety and wellbeing activities, including compliance reporting, training and emergency preparedness initiatives.

• Manage office operations, including visitor management, onboarding support, office supplies and workplace administration.

• Oversee vendor relationships, purchase orders, company fleet administration and office-related operational expenditure.

The experience we're looking for

• Proven experience as an Office Manager, Executive Assistant or Personal Assistant supporting senior leaders.

• Demonstrated experience managing office operations, facilities and workplace administration.

• Strong understanding of health and safety administration and workplace compliance activities.

• Experience coordinating events, vendors and external service providers.

• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.

• Experience working with ERP or business systems such as SAP, Ariba, Concur, Siebel or similar platforms is advantageous.

• Strong organisational skills with the ability to manage multiple priorities simultaneously.

• High attention to detail and commitment to delivering quality outcomes.

• Proven ability to manage confidential information with discretion and professionalism.

The skills for success

Organisation and planning, Stakeholder management, Communication and influencing, Relationship building, Problem solving, Multitasking and prioritisation, Attention to detail, Adaptability and resilience, Event coordination, Vendor management, Health and safety awareness, Continuous improvement mindset, Accountability and ownership, Collaboration and teamwork

What we offer

With inclusion at the heart of everything we do, working alongside our four global Employee Resource Groups, we support our people at every step of their career journey, helping them to succeed in their own individual way. We invest in the wellbeing of our people through parental benefits, an Employee Assistance Program to promote mental health, and life insurance for all employees globally. We have a range of other benefits in line with the local market. Through our global share plans we offer the opportunity to save and share in Reckitt's potential future successes. For eligible roles, we also offer short-term incentives to recognise, appreciate and reward your work for delivering outstanding results. You will be rewarded in line with Reckitt's pay for performance philosophy.

Equality

We recognise that in real life, great people don't always 'tick all the boxes'. That's why we hire for potential as well as experience. Even if you don't meet every point on the job description, if this role and our company feels like a good fit for you, we still want to hear from you. All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion, faith; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law.

Job Segment: Counseling, Nutrition, Healthcare