Coordinator, Contract Management

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Universal Products & Experiences Overview:

At Universal Products & Experiences (UP&E), we don’t just create products—we create a universe that fans can hold in their hands, wear, play, read, and experience every day. From Jurassic World’s roaring adventures to the playful charm of Minions and the timeless wonder of Back to the Future, we transform stories into unforgettable moments that spark joy across the globe.

UP&E has grown rapidly while keeping the energy, agility, and inventive spirit of a start‑up. Our mission is bold: to take imagination beyond the screen and into the real world through innovative products, immersive retail moments, and extraordinary theme park destinations. We bring both Universal-owned and third‑party worlds to life across expansive theme park destinations, e‑commerce platforms, live entertainment venues, and global retail partnerships—fueling fandom everywhere it lives. Whether it's iconic toys, fashion collaborations, books, collectibles, lifestyle products, or cutting‑edge video games, we work with world‑class licensees and creators to make our universe tangible.

Here, creativity meets technology, and strategy meets storytelling. We connect design, commercial excellence, and fan passion to deliver experiences that millions cherish—inside the parks and far beyond them. As part of Universal Destinations & Experiences, you’ll join a global team that thrives on collaboration, imagination, and the power of culture‑shaping ideas. Your work will inspire fans, uplift communities, and leave a lasting mark on entertainment history.

We believe in a workplace where every voice matters, every perspective is valued, and every colleague can shine. That’s how we strive to be an employer of choice for talent and a partner of choice for retailers, licensees, and creators who share our passion for world‑class storytelling. If you’re ready to bring imagination to life and create moments that resonate worldwide—your next adventure starts here.

Join us and help create moments that matter.

https://www.universalproductsexperiences.com/

Universal Products & Experiences is committed to attracting and retaining a diverse workforce of the highest caliber. We are committed to fostering equitable and inclusive environments that honor the experiences, perspectives, and uniqueness of each colleague.

Job Description

The Coordinator, Contract Management plays an essential role in supporting the successful execution of licensing partnerships for NBCUniversal's world-class portfolio of brands and franchises. Reporting to the Director, Contract Operations, this position helps coordinate the contract lifecycle across assigned territories and/or product categories, ensuring licensing agreements are accurately processed, executed, and maintained from deal memo through revenue recognition.

The Contract Management team partners closely with Category Management, Finance, Legal, Controllership, and IT to shepherd licensing deals from initial deal memo through contract execution, asset release, and payment. This role contributes to the seamless administration of licensing agreements while developing expertise in licensing operations, rights management systems, contract administration, and deal execution.

The ideal candidate is highly organized, detail-oriented, and proactive, with a strong sense of ownership and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. This role provides exposure to licensing operations, contract management, deal execution, rights administration, and cross-functional business processes, serving as a strong foundation for growth within Contract Management and the broader Consumer Products organization.

Key Responsibilities

• Coordinate licensing agreements throughout the contract lifecycle, from deal memo creation through asset release and execution, while supporting improvements to processes, reporting, controls, and KPI tracking.

• Partner with Contract Managers to coordinate licensing operations across assigned territories and/or product categories, ensuring timely and accurate deal administration.

• Manage customer setup and approval activities within Customer Records Management (CRM) and support deal reconciliation within RightsLogic (RSG) to ensure data accuracy, compliance, and process integrity.

• Maintain and update dealmaker, customer, and contract information within RightsLogic for active licensing agreements.

• Generate status reports, operational metrics, and ad hoc reports and analyses from CRM, RightsLogic, and related business systems.

• Prepare and distribute customs letters and other supporting documentation for executed agreements within assigned territories.

• Serve as a systems resource for rights and contract management tools, providing training, guidance, and support to internal stakeholders as needed.

• Partner with Finance and Controllership teams to research, troubleshoot, and resolve accounting and deal-entry discrepancies.

• Contribute to special projects and operational initiatives, including maintaining Licensing Guidelines, monitoring product approval workflows, and supporting continuous improvement efforts.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $48,000 – $65,000

Qualifications

Minimum Qualifications

• 2+ years of experience in contract administration, licensing, consumer products, sales operations, finance, legal operations, or a related field.

• Strong analytical and problem-solving skills, with the ability to identify discrepancies, leverage data, and follow issues through resolution.

• Exceptional organizational skills and attention to detail, with the ability to manage multiple projects and competing deadlines.

• Strong written and verbal communication skills, with the ability to collaborate effectively across functions and levels of the organization.

• Proficiency in Microsoft Office applications, including Excel, PowerPoint, and Word.

• Demonstrated ability to work independently while maintaining a high degree of accuracy, accountability, and follow-through.

• Strong aptitude for learning and navigating enterprise systems and complex business processes.

• Ability to adapt quickly and thrive in a fast-paced, deadline-oriented environment.

Desired Characteristics

• Experience within Consumer Products, Licensing, Media & Entertainment, or Contract Management environments strongly preferred.

• Bachelor's degree or equivalent work experience preferred.

• Experience working with CRM, contract management, rights management, ERP, or other enterprise business systems preferred.

• Strong sense of ownership and accountability, with a proactive, solution-oriented approach to problem-solving.

• Comfortable managing multiple priorities and shifting business needs while maintaining quality and meeting deadlines.

• Collaborative team player who builds effective relationships across functions and levels.

• Interest in licensing, consumer products, and the entertainment industry.

• Continuous improvement mindset with the ability to identify practical ways to strengthen workflows, accuracy, and operational efficiency.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].