Specialist, HR Compliance

Job Summary: Establishes and audits Human Resources policies, procedures, and practices across employee records, payroll, and benefit programs by partnering with HR, Finance, stakeholders and business leaders, to safeguard organization-wide compliance with internal HR standards and applicable labor and employment regulations.

Job Description:

• Serves as owner of HR policies, procedures, and standards, leading their drafting, revision, and interpretation, and reviews other departments’ policies for applicability and consistency across the employee population.

• Conducts audits across HR functional areas to verify compliance with internal procedures as well as applicable federal, state, and industry-specific laws and regulations, including exposure to CFR-based requirements.

• Audits employee files and documentation within the HR platform to ensure accuracy and completeness, and tracks employee acknowledgment of critical company policies and required training completions within Workday.

• Partner with Finance and other business areas as the compliance liaison on processes requiring cross-functional coordination — such as payroll audits, classification accuracy, and union pay code administration — and collaborate with internal HR teams on functional initiatives and projects.

• Conducts internal audits on higher-risk compliance areas, such as union pension plan administration, I-9, visa, to identify and mitigate non-compliance exposure.

• Maintains subject-matter expertise on evolving federal, state, and local employment law changes and applies knowledge on FLSA and CFR interpretation to guide compliant HR practices, advise leadership on regulatory impacts, and support proactive, informed compliance decisions.

• Serves as the HR liaison for external regulatory audits and inspections (e.g., DOL, OFCCP, state labor agencies), coordinating documentation requests and responses, and ensuring timely, accurate submissions that support successful compliance outcomes.

• Administers recordkeeping and retention schedules for HR compliance documentation in accordance with federal, state, and company requirements, ensuring well‑maintained, audit‑ready records that strengthen regulatory compliance.

• Manages the intake, tracking, and resolution of legal claims in partnership with Legal and HR leadership, ensuring timely, consistent case documentation while identifying trends that inform risk‑mitigation strategies and process improvements.

• Supports EEO‑1, VETS‑4212, and Affirmative Action Plan reporting by compiling, auditing, and validating workforce data for accuracy, resulting in timely, error‑free submissions and improved compliance reporting.

• Delivers training on compliance topics and HR best practices to reduce exposure to legally protected employment issues, and builds the supporting presentations and materials needed to properly implement new or revised policies and to reduce impact on legally protected employment issues.

• Evaluates and recommends enhancements to HR technology and workflow tools (e.g., Workday, SharePoint) to strengthen compliance tracking, reporting, and audit-readiness.

• Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.

• Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.

• Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Additional Job Description:

Education

• Bachelor’s degree in labor relations, human resources, business administration, legal studies, or a related field, required. Master’s degree or compliance certification in a related field, is preferred.

Experience

• 5 years’ progressive Human Resources experience, with a meaningful portion in compliance, audit, or policy-focused work.

• Demonstrated experience conducting HR or payroll compliance audits, required.

• Working knowledge of FLSA and CFR-based regulatory requirements, required.

• Experience auditing payroll/pay code assignments or partnering with Finance on compliance matters. Knowledge with Workday and Kronos platforms is preferred.

• Experience working in a unionized or regulated industry environment is preferred.

• Experience supporting EEOC, OFCCP, or DOL audits, inquiries, or investigations is preferred.

• Familiarity with HR case management or ticketing systems for tracking employee relations and compliance matters is preferred.

Competencies (Skills)

• Regulatory & Legal Acumen — Working knowledge of FLSA, CFR, and applicable PR and federal labor/employment law.

• Audit & Analytical Rigor — Identifies discrepancies, root causes, and risk exposure through systematic review.

• Policy Development — Drafts and interprets clear, legally sound, and operationally practical HR policy.

• Attention to Detail — Ensures accuracy across employee records, payroll codes, and documentation.

• Cross-Functional Collaboration — Partners effectively with Leaders, Finance and HR sub-functions to complete audits and initiatives.

• Communication & Training Delivery — Communicates complex regulatory requirements clearly to diverse audiences and delivers effective compliance training.

• Discretion & Confidentiality — Handles sensitive employee and legal matters with sound judgment and the highest level of confidentiality.

• Technology Proficiency — Skilled in Workday, SharePoint, and Microsoft Excel to manage audits, reporting, and documentation workflows.

Licenses/Certifications

• Valid driver’s license

Travel Requirements

• 20%

Physical Demands:

• Stationary Position: Constantly

• Pushing/ Pulling/ Reaching: Seldom

• Kneel: Seldom

• Grab: Seldom

• Bend: Seldom

• Lift/Carry over: 0 - 15 pounds

Working Conditions:

• Wet or humid: Seldom

• Working near or on moving mechanical parts: Never

• Working near or on heavy machinery: Never

• Working in high places: Never

• Exposed to fumes or airborne particles: Never

• Frequency of working in outdoor weather conditions: Never

• Work with electricity: Never

• Loud noise conditions: Seldom

LUMA Energy is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, military status, disability, or any other characteristic protected by federal or local laws.