Project & Operations Coordinator

Bureau Veritas Buildings & Property Bureau Veritas helps clients ensure that their Building & Property assets are sustainable, efficient, and built to last. Built on a core of project management by drawing on class-leading consultancy & knowledge, Bureau Veritas’ end-to-end services are seamlessly integrated across the full asset investment lifecycle, helping clients extract the best value from their investments. We offer a rigorous commitment to exceptional service and delivery, supporting building projects from conception and planning to development and construction, then onto operations.

B&I Pathways Opportunity As part of Bureau Veritas, Buildings & Infrastructure supports clients by providing strategic, commercial and technical services throughout the asset lifecycle. Through the B&I Pathways Program, we're investing in talented administration and coordination professionals who are ready to build new capabilities through structured development, mentoring and supported study, creating a pathway into professional project delivery and consulting careers. As a Project & Operations Coordinator, you'll play a key role in supporting the delivery of infrastructure and buildings projects across Australia. Working closely with project managers and technical specialists, you'll provide high-quality business and project support while gaining practical exposure to project delivery, governance and consulting environments.

Key Responsibilities

• Provide high-quality business, project and administrative support to project managers and technical teams across a range of consulting projects.

• Coordinate and support bid and proposal activities, including document preparation, formatting, submission packs and stakeholder coordination.

• Assist with project governance, systems administration and document control processes, ensuring accurate project information, records and compliance requirements are maintained.

• Prepare reports, presentations, meeting packs and project correspondence, ensuring consistency, accuracy and professional presentation standards.

• Coordinate meetings, schedules and project activities, helping teams remain organised and deliver outcomes efficiently.

• Act as a key point of coordination for team requests, monitoring actions, following up outstanding items and supporting day-to-day team administration.

• Support day-to-day office operations, including coordinating office supplies, equipment, facilities and general administrative requirements.

• Work closely with project managers and technical specialists, gaining exposure to project delivery, commercial processes, governance and client service environments.

• Contribute to continuous improvement initiatives and support the enhancement of business processes, systems and ways of working.

• Participate in learning, development and mentoring opportunities through the B&I Pathways Program, building skills and knowledge to support future career growth

About You

• Demonstrated experience in an administration, executive assistant, project coordination, bid coordination or document control role within a professional, technical or complex organisational environment.

• Strong organisational skills with the ability to manage competing priorities, maintain attention to detail and meet deadlines.

• Excellent written communication skills, including experience preparing professional documents, reports, proposals or presentations.

• Confidence working across multiple stakeholders and building effective working relationships with diverse teams.

• Experience supporting projects, programs, governance activities or operational processes will be highly regarded.

• A genuine interest in infrastructure, construction, planning, engineering or project management, with a desire to develop your knowledge in a technical consulting environment.

• Motivation to undertake part-time study while working, with study support available through the B&I Pathways Program.

How we care We offer a competitive salary and an opportunity to advance your career in a leading global organisation, as well as:

• Fantastic Training and Development opportunities

• Discounted Health & Wellbeing Platform

• Free access to our Employee Assistance Program supported by Lifework’s

• Discounted Health Insurance with Bupa

• Access to Cliqit, an employee retail discounts portal

• Superannuation Salary Sacrifice

A rewarding career This role offers more than building a resume—it’s a chance to leave your mark. We offer you the opportunity to build your career and give you the recognition you deserve. Make an impact doing work you can be proud of at Bureau Veritas. Contribute to a global mission to enhance standards with integrity and help us create a brighter future for our next generations, and a safer society for us all. The opportunity to work within a supportive close-knit team, learn new skills and gain training which could lead to the broader Bureau Veritas network for future career development.

Apply now to join Bureau Veritas and help us create a brighter future for our next generations, and a safer society for us all.

Bureau Veritas is an equal opportunity employer, we encourage applicants from diverse backgrounds to apply for roles at Bureau Veritas, including Aboriginal and Torres Strait Islander, Veterans (Defence experience is desirable) and people of all backgrounds. If you have any support or access requirements, we will partner with you and assist you through our recruitment process.