Tender Administrator

Company Description

With over 35 years of industry experience, McKenzie Group Consulting is one of Australia's most trusted leaders in Building Surveying, Accessibility, and Compliance Management. Founded in Melbourne, we've grown into a national consultancy with offices in Adelaide, Brisbane, Canberra, Geelong, Gold Coast, Melbourne, Perth, and Sydney - delivering consistent service and local expertise across the country. As part of the Bureau Veritas Group, a global leader in Testing, Inspection, and Certification, we bring a proactive, full-circle approach to service delivery that supports some of Australia's most complex and high-profile construction projects. Our team of over 120 professionals works across a wide range of sectors, delivering trusted expertise and consistent outcomes nationwide.

About the Role

We are seeking an experienced and dynamic Tender Administrator to be a part of McKenzie Group's proposal and tender function across our Building Surveying, Accessibility, and Compliance Management service lines. This is a full-time opportunity that can be based in Melbourne, Sydney, or Brisbane and has become available due to an internal promotion. In this role, you will be responsible for managing a diverse portfolio of submissions, ranging from a high volume of fee proposals to larger, more complex tenders. You will ensure the accurate, consistent, and timely delivery of proposals that support our national operations. Working closely with stakeholders across the business, you will drive best practice across the tender and proposal lifecycle, enhance team capability, improve processes, and contribute to the ongoing growth and success of McKenzie Group.

Key Responsibilities

• Assist in the creation and delivery of a high volume of fee proposals each month (100+), ensuring exceptional accuracy, quality, and efficiency.

• Prioritise, allocate, and monitor tender workloads to meet client deadlines and internal service targets.

• Ensure all proposals comply with McKenzie Group's standards, approval processes, and quality requirements.

• Conduct quality reviews to ensure all submissions are commercially sound, client-focused, and aligned with company branding.

• Maintain and continuously improve proposal templates, content libraries, pricing tools, and procedures to support national consistency.

• Collaborate with Technical Leaders and key stakeholders to confirm scopes, deliverables, and project timelines.

• Maintain accurate proposal and pipeline data within Salesforce and other internal systems.

• Identify and implement process improvements, automation opportunities, and workflow enhancements to drive operational efficiency.

• Maintain a current library of capability statements, project case studies, and team resumes to support proposal development.

What We Are Looking For

You will thrive in this role if you are an organised, proactive leader with a strong understanding of tendering, proposal management, or operations within a technical or professional services environment. You will bring:

• Demonstrated experience managing high‑volume proposals or tenders, ideally within building, construction, engineering, or related industries.

• Exceptional attention to detail and a commitment to accuracy and quality.

• Excellent written communication skills and the ability to translate technical information into clear, compelling content.

• Strong stakeholder engagement skills and the ability to build trusted relationships across multiple teams and regions.

• Experience improving processes, implementing template or workflow standardisation, or driving automation.

• Confidence working with CRM or workflow systems (Salesforce experience highly advantageous).

• The ability to balance speed with quality, work under pressure, and manage competing priorities in a fast-paced environment.

• A continuous improvement mindset and passion for operational excellence.

How we care

We offer a competitive salary and an opportunity to advance your career in a leading global organisation, as well as:

• Fantastic Training and Development opportunities

• Discounted Health & Wellbeing Platform

• Free access to our Employee Assistance Program supported by Lifework’s

• Discounted Health Insurance with Bupa

• Access to Cliqit, an employee retail discounts portal

• Superannuation Salary Sacrifice

A rewarding career

This role offers more than building a resume—it’s a chance to leave your mark. We offer you the opportunity to build your career and give you the recognition you deserve. Make an impact doing work you can be proud of at Bureau Veritas. Contribute to a global mission to enhance standards with integrity and help us create a brighter future for our next generations, and a safer society for us all. The opportunity to work within a supportive close-knit team, learn new skills and gain training which could lead to the broader Bureau Veritas network for future career development.

Apply now to join Bureau Veritas and help us create a brighter future for our next generations, and a safer society for us all.

Bureau Veritas is an equal opportunity employer, we encourage applicants from diverse backgrounds to apply for roles at Bureau Veritas, including Aboriginal and Torres Strait Islander, Veterans (Defence experience is desirable) and people of all backgrounds. If you have any support or access requirements, we will partner with you and assist you through our recruitment process.