Operations Coordinator

We are looking for an Operations Coordinator to assist with managing, processing, and troubleshooting various tasks essential to efficient project execution. The Operations Coordinator’s responsibilities include providing administrative support, accounting assistance, and general office support.

What will help you to be successful?

• Strong organizational skills, detail-oriented, with the ability to manage multiple projects simultaneously

• Proficient in Microsoft Office programs such as Teams, Outlook and Microsoft Excel, including formula creation and data analysis

• Experience with advanced Excel features such as VLOOKUP, macros, or data visualization tools is a plus

• Passionate for digital tools, innovative mindset and change management aptitude, experience with Smartsheet is a plus

• Basic knowledge of general accounting principles

• Have apt interpersonal and customer relation skills

• Self-motivated

• Experienced in problem resolution

• Ability to hold others accountable

• Good knowledge of an ERP system

• Ability to build winning and lasting relations over time

• Excellent relationship and communication skills (verbal and written)

• Customer First Orientation through a consulting approach and mindset

• Familiarity with general office equipment, including scanners and copiers

What will you be responsible for in this position?

• Initial project setup in the system of record, ensuring timely processing and posting of information

• Create customer billings and generate any necessary billing forms, releases, etc.

• Create subcontractor agreements and process change orders

• Establish and maintain a variety of files and records consistently

• CIP - CCIP/OCIP enrollment paperwork

• Knowledge of Certified Payroll/Davis Bacon requirements

• Submit requests for new vendor and customer setups, including subcontractor pre-qualification support

• Assist in initiating support requests to the contract team for legal review of contracts and related items

• Attend meetings and conferences as needed

• Provide sales support as required

• Perform general office duties, including maintaining office supply inventory and assisting with planning office events and visitor check-in

• Provide exceptional customer service to internal/external customers and vendors

• Other tasks as assigned

Qualifications:

• High school diploma or GED required

• Minimum 3 years relevant work experience

• Experience providing administrative support in the construction industry

This position will require a high level of organizational expertise, along with a customer centric, self starting, adaptable, and team player mind-set Ready to bring your organizational skills to a team that appreciates them? Apply today!

At Schneider, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work. Our Total Rewards is our way of saying: “We see you. We value you”. It’s more than just pay and benefits- it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.

For this U.S. based position, the expected pay range is USD 54,400 - USD 81,600 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United States. Our pay ranges are determined by reviewing roles of similar responsibility and level. Within the pay range, individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training.

Schneider Electric is there when it matters most to you

Our Total Rewards package outlines all the benefits and support you’ll enjoy as part of the Schneider Electric team:

• Care for Yourself and Your Family. We ensure you feel secure with benefits that help you and your family thrive: medical (with member reward points), dental, vision, and basic life insurance, Benefit Bucks, flexible work arrangements, paid family leaves, well-being programs, 12 holidays per year, and 15 days of paid time off per year.

• Invest and Plan Your Future. We help you plan and invest for the future with competitive pay and programs including base salary, incentives, company share ownership, and 401(k) with match.

• Grow Your Skills and Career. We support development through performance discussions, global opportunities, the Schneider Career Hub, and learning platforms like Coursera.

• Team Up in the Workplace. We encourage collaboration, recognition, sharing your voice, and an inclusive workplace.

• Support Your Community. We make a difference through volunteer leave, programs with the Schneider Electric Foundation, youth education initiatives, and military leave benefits.

Looking to make an IMPACT with your career?

When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us. IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world. We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one. Become an IMPACT Maker with Schneider Electric – apply today!

• €40 billion global revenue

• +9% organic growth

• 150 000+ employees in 100+ countries

You must submit an online application to be considered for any position with us. This position will be posted until filled.

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do. At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here

Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.