Executive Assistant - Greek speaking - in Lisbon

Company:

Mercer

Description:

We are seeking an Executive Assistant to join our Team at Mercer. You will be joining us in building Oliver Wyman’s new hub in Lisbon.

This is a hybrid role that has a requirement of working at least three days a week in the office.

As an Executive Assistant you will provide executive level administrative support to 2 - 3 Partners. Your key responsibilities will be: complex meeting schedule management, communication with external and internal clients, travel coordination, maintaining marketing CRM database and expense processing.

We will count on you to:

• Provide high-level executive support to 2–3 Partners, managing complex calendars, coordinating meetings, handling correspondence, preparing documents, processing expenses and timesheets, and arranging domestic and international travel.

• Support client development activities by maintaining CRM records, tracking business development opportunities and sales pipelines, coordinating follow-up activities, and proactively scheduling client meetings to strengthen relationships.

• Build and maintain strong relationships with internal stakeholders, clients, and executive assistants, ensuring seamless communication and an exceptional client experience.

• Coordinate office and administrative activities, including meeting logistics, client hospitality, marketing mailings, and maintaining organized Partner files and records.

• Collaborate with the Executive Assistant team by providing coverage, supporting onboarding and training of new team members, and contributing to process improvement initiatives.

What you need to have:

• 2–3 years of experience as an Executive Assistant supporting senior executives, preferably within a fast-paced professional services environment.

• Fluency in English and Greek, with excellent written and verbal communication skills and the ability to build relationships across multicultural teams.

• Strong organizational, prioritization, and multitasking skills, with exceptional attention to detail, discretion, and the ability to manage confidential information.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience using Outlook and CRM systems is advantageous.

What makes you stand out?

• Experience supporting leaders within management consulting, financial services, or another professional services organization.

• A proactive, service-oriented mindset with the ability to work independently, adapt quickly, and thrive in a dynamic, deadline-driven environment.

• Experience with Microsoft Dynamics CRM, strong touch-typing skills, and a collaborative approach that contributes positively to team culture.

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.

• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.

• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit corporate.marsh.com, or follow us on LinkedIn and X.

As part of Marsh (NYSE: MRSH) Management Consulting, NERA Economic Consulting (http://www.nera.com/) is a global firm of experts dedicated to applying economic, finance, and quantitative principles to complex business and legal challenges. For half a century, NERA's economists have been creating strategies, studies, reports, expert testimony, and policy recommendations for government authorities and the world's leading law firms and corporations. We bring academic rigor, objectivity, and real world industry experience to bear on issues arising from competition, regulation, public policy, strategy, finance, and litigation.

Marsh is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.