Facilities Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator

What this job involves:

As a Facilities Coordinator for our industrial client facilities based in Sarnia, Edmonton or Calgary, you'll be the organizational hub that keeps facility operations running smoothly through meticulous coordination, communication, and administrative support. This role is essential to maintaining seamless workflows as you manage work order systems, coordinate vendor activities, track compliance requirements, and serve as a key liaison between technicians, management, and client stakeholders. You'll ensure accurate documentation in the CMMS, schedule preventive maintenance activities, support budget tracking and procurement processes, and help maintain the high service standards that define success in critical industrial environments. Your attention to detail and ability to juggle multiple priorities simultaneously will be crucial as you support the Facilities Manager and technical teams in delivering exceptional facility performance while ensuring all activities comply with safety regulations and client requirements.

What your day-to-day will look like:

• Manage work order creation, tracking, and closure in the Computerized Maintenance Management System (CMMS), ensuring accurate documentation and timely processing of maintenance requests

• Coordinate scheduling of preventive maintenance activities, vendor services, and contractor visits to minimize operational disruption while ensuring all required inspections occur on schedule

• Serve as primary point of contact for service requests, communicating status updates to requesters and escalating urgent issues to the Facilities Manager and technical teams

• Support procurement processes by obtaining quotes from vendors, processing purchase requisitions, tracking deliveries, and maintaining accurate records of expenditures against budget allocations

• Maintain comprehensive facility documentation including equipment records, warranty information, service agreements, compliance certificates, and inspection reports in organized filing systems

• Prepare operational reports including work order metrics, vendor performance summaries, budget variance tracking, and Key Performance Indicator (KPI) dashboards for management review

• Coordinate safety-related documentation including permit applications, contractor safety orientations, and maintenance of required certifications for equipment and personnel

• Assist with invoice processing and approval workflows by verifying completed work, matching invoices to purchase orders, and ensuring proper coding for accurate financial tracking

• Support the Facilities Manager with meeting coordination, presentation preparation, project tracking, and administrative tasks that enable efficient facility operations

Required qualifications:

• Associate degree in Business Administration, Facilities Management, or related field, or equivalent combination of education and experience

• Minimum 2-3 years of administrative or coordinator experience, preferably in facilities management, operations, or industrial environments

• Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and ability to learn facility management software systems quickly

• Experience with Computerized Maintenance Management Systems (CMMS) or similar work order tracking platforms

• Excellent organizational skills with proven ability to manage multiple priorities, meet deadlines, and maintain accuracy in detailed work

• Strong written and verbal communication skills with ability to interact professionally with diverse stakeholders including technicians, vendors, management, and clients

• Understanding of basic facility operations terminology and maintenance processes to effectively coordinate activities and communicate technical information

• Attention to detail and problem-solving mindset with ability to identify issues, propose solutions, and follow through to resolution

Preferred qualifications:

• Bachelor's degree in Business Administration, Facilities Management, or related discipline

• Experience in oil and gas, energy, manufacturing, or other industrial sectors with exposure to critical facility operations

• Knowledge of procurement card systems and purchase order processes in corporate environments

• Familiarity with health and safety regulations, permit requirements, and compliance documentation for industrial facilities

• Background supporting Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) in client-facing service delivery roles

• Proficiency with SharePoint, project management tools, or data visualization platforms for reporting and collaboration

Estimated compensation for this position:

60,000.00 – 70,000.00 CAD per year

This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location:

On-site –Calgary, AB, Edmonton, AB, Sarnia, ON

Opening Type:

New Role

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.