Flight Operations Coordinator - Operations Manuals & Regulations

At Vueling, we connect people, places and opportunities ✈️

As part of the IAG Group, we are one of Europe’s leading airlines, serving around 250 routes across 30 countries and welcoming millions of customers every year. With more than 5,000 employees, Vueling is the only European airline recognized as a Top Employer for three consecutive years. Driven by innovation, collaboration, and a commitment to sustainability, we are shaping the future of aviation while creating an environment where our people can grow, contribute, and make an impact.

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Mission

Provide expert guidance and leadership in the creation, updating, and compliance of flight operations manuals within the company, according to regulatory requirements and company standards, to ensure operational safety and efficiency.

Tasks & responsibilities

• Lead and design the future of manuals strategy.

• Organize and assign tasks within the Manuals department.

• Oversee and manage complex projects and significant changes within the Manuals department.

• Liaise with compliance and safety teams for risk assessments and necessary approvals.

• Lead and represent the Manuals department during audits and external reviews.

• Drive transformation and improvement projects within the Manuals department.

• Participate in international forums and engage with industry counterparts.

• Handle high-level coordination with external providers and regulatory bodies.

• Provide technical guidance and support to junior team members.

• Develop and deliver training materials and sessions for the team.

• Monitor and report on project progress and departmental performance.

• Prepare for and manage the impact of changes in regulatory requirements from bodies like EASA and IATA.

Academic background

• Degree in Aeronautical Engineering, as the role requires a solid foundation in aeronautical principles, regulations, and engineering practices, which are essential for understanding and managing the complexities of flight operations manuals.

• Extensive knowledge of flight operations manuals and regulatory requirements, as the candidate must be thoroughly familiar with the structure, content, and purpose of flight operations manuals. This includes understanding how these manuals are affected by both internal changes and external regulatory updates.

• Familiarity with EASA regulations and IATA standards, as a deep understanding of these regulatory frameworks is essential for ensuring that all manuals and procedures comply with current standards. The candidate should be able to interpret these regulations and apply them practically within the company's operations

Experience

• Minimum of 5 years of experience in flight operations or related fields, that should include significant exposure to the creation, updating, and compliance of flight operations manuals. It is crucial for understanding the regulatory landscape and the practical application of these regulations within an airline context.

• Experience in managing audits and liaising with regulatory bodies, as the candidate should have a proven track record of preparing for and leading audits, both internal and external, including those conducted by EASA and IATA. This includes experience in responding to auditor queries and implementing any necessary changes resulting from audit findings.

• Proven experience in project management and leading complex projects, as the role requires managing large-scale projects, such as the introduction of new aircraft types or major changes in operational procedures. This involves coordinating with various departments, ensuring compliance with regulatory requirements, and delivering projects on time and within scope.

Skills

• High proficiency in English C1, both written and spoken, as given the international nature of the aviation industry and the need to communicate with regulatory bodies, service providers, and industry counterparts, a high level of proficiency in English is mandatory.

• High proficiency C1 in Spanish is essential for communication with national regulator as well as for updating manuals that are required to be in both English and Spanish.

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✈️ Vueling Values Our values are what we believe in, what we stand for and how we behave.

• Make it happen

• Make it better

• Make it safe

• Make it cost-focused

• Make it customer-oriented

• Win together

Vueling is committed to building a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other status.