Executive Assistant

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 97,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

Executive Assistants act as the primary liaison between executives and internal or external stakeholders. They manage calendars, streamline communications, coordinate meetings, and handle confidential information with professionalism and discretion.

Core Responsibilities

• Manage and screen incoming calls, emails, and correspondence

• Maintain and organize the executive’s calendar, appointments, and schedules

• Coordinate and schedule meetings, conferences, and events

• Prepare meeting agendas, presentations, and reports

• Handle document filing, record management, and administrative systems

• Arrange travel logistics and itineraries

• Prioritize tasks and ensure deadlines are met efficiently

• Serve as a point of contact for stakeholders and business partners

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Required Skills & Competencies

• Strong organizational and time management skills

• Excellent written and verbal communication

• High level of attention to detail and accuracy

• Ability to multitask and prioritize effectively

• Proficiency in office productivity tools (e.g., Microsoft Office, email platforms)

• Strong interpersonal and stakeholder management abilities

• Discretion in handling confidential information

Qualifications

Educational & Career Path

To become an Executive Assistant:

1. Complete Basic Education:

   • High school diploma or equivalent is typically required
   • A bachelor’s degree (e.g., Business Administration, Communications) may be preferred in some organizations

2. Gain Relevant Experience:

   • Start in administrative or clerical roles
   • Develop skills in scheduling, communication, and document management

3. Build Core Competencies:

   • Email and calendar management
   • Meeting coordination and presentation preparation
   • Client and stakeholder communication

4. Advance Your Career:

   • Accumulate experience supporting senior leaders
   • Take on more complex responsibilities and decision-making support