Assistant GM Office

Job Title

Assistant GM Office

Job Description

Your Role and Responsibilities:

• Supports the Department Manager and team members in various routine to moderately complex tasks and projects by providing administrative assistance as needed and by staying knowledgeable of corporate policies to achieve departmental goals, working under general supervision.

• Assists in handling incoming and outgoing correspondence, including emails, letters and phone calls while ensuring prioritization to ensure an organized and efficient communication flow within and outside the department.

• Aids in creating draft letters, emails, office documents including meetings agendas, minutes and follow-up action items, and PowerPoint presentations to support departmental communication and documentation needs.

• Schedules appointment, maintains a group calendar with relevant meetings, timelines, milestones, and events to keep the department organized and on track and coordinates meetings.

• Maintains and organizes department records, files, and documents.

• Coordinates travel arrangements for department staff, including visa applications and booking flights, accommodations and transportation, while adhering to organization policies and budget constraints.

• Assists in organizing department events, workshops, and conferences, including preparing necessary materials and ensuring technical setup to ensure that all aspects of the event are well-managed and meet participant expectations.

• May support the Works Council in effectively representing employee interests and advocating for their well-being within the organization by possessing knowledge of the Works Councils Act and relevant Philips policies and regulations such as Social Plan, Collective Labor Agreement etc.

You're the right fit if:

• 2+ years‘ related working experience

• Good communication in English

• Administrative Support

• Stakeholder Management

• Microsoft Office

• Event Operations

• Data Entry

• Document Management

• Reservation Management

• Budget Management

• Documentation & Reporting

How we work together We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations. Indicate if this role is an office/field/onsite role.

About Philips We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.

• Learn more about our business.

• Discover our rich and exciting history.

• Learn more about our purpose. If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here.