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Position Summary

Work with Facilities Management team and accounts payable to ensure all functions are correctly administered according to department policy. Responsible for ensuring vendor requisitions and invoice entries are accurately recorded, preparing and distributing reports and assisting with reconciliations.

Essential Duties and Responsibilities

• Ensure that vendor transactions are keyed correctly and accurately into the appropriate operating system.

• Track and reconcile annual Capex budget.

• Manage Certificate of Insurance tracking for third party vendors

• Manage entry of vendor contracts, change orders and cancellations within accounting system

• Manage utility account start-ups and cancellations as needed

• Manage reporting service issues to shred vendors for missed service and bulk shred requests as well as opening/closing accounts as needed

• Analyzes vendor statements or invoices and coordinates and/or resolves any discrepancy.

• Prepares reconciliation reports for management.

• Ensures all departmental documents and activities are performed in compliance with applicable laws, regulations, policies and procedures as applicable to this position, including completion of required compliance training.

• Performs other duties and responsibilities as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Skills

  • Ability to read and interpret documents such as procedure manuals, general business correspondence and/or journals or government regulations
  • Ability to write simple correspondence
  • Ability to effectively present information in one-on-one and small group situations, to customers, clients and other employees in the organization

• Education and/or Experience

  • HS Diploma/GED
  • 3 years’ accounting or clerical experience in appropriate industry for position or
  • AA/AS Degree or specialized training preferred

• Computer Skills

  • MS Office programs

• Certificates, Licenses, Registrations

• Other Qualifications (including physical requirements)

Other

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Activities, duties and responsibilities may change at any time with or without notice.

Skills Training

• Communication

• Time Management

• Critical Thinking

Equal Employment Opportunity Information: Simmons First National Corporation and its subsidiaries are committed to a policy of equal employment with respect to a person's race, color, religion, sex, ancestry, sexual orientation, gender identity, national origin, covered veterans, military status, physical or mental disability or any other legally protected classifications.