Mid-Level
Admin Coordinator, Temp
At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:
Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises.
WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.
Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.
A little bit about our team:
Warner Music Latina’s A&R department is responsible for all aspects of the creative artistic process, including talent discovery, artist signing, oversight of artist’s recording, acquisition of material, choice of production partner, engineering and musicians for sessions. A&R is truly the creative nerve center and quality control for the identity of the label.
Your role:
As an Temp Admin Coordinator, you will be the operational and financial backbone of the A&R department. Your primary responsibility is to ensure the financial integrity, contractual compliance, and efficient administrative workflow for all A&R projects, label deals, and music production. You will serve as the primary liaison between A&R, Business & Legal Affairs, and Finance teams, focusing on budget management, detailed payment processing, and comprehensive contract administration. The ideal candidate will possess a strong background in finance, accounting, legal or complex administrative management, bringing structure and meticulous accuracy to our creative process.
Here you’ll get to:
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Manage and track A&R project budgets, ensuring all expenses remain within approved limits.
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Manage artist terminations, ensuring the process is executed smoothly and in compliance with contractual obligations.
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Maintain and organize records of A&R projects, including contracts, reports, invoices, timelines, collaborations (e.g., label waivers), and other key documentation.
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Track and manage the progress of recording projects, ensuring timely delivery of all project assets (e.g., masters, final mixes) while maintaining communication with relevant teams.
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Coordinate the submission of deliverables, ensuring they meet internal guidelines, deadlines, and quality standards.
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Monitor and maintain the release schedule, ensuring all dates are accurate and delivery deadlines are met.
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Manage administrative aspects of recording projects, including scheduling, planning, invoicing, and communication with external vendors and production partners.
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Manage contract documentation for artists, producers, video production, photos and artwork, ensuring all necessary paperwork is accurate and up to date.
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Provide logistical support to the A&R team, coordinating travel, meetings, and other arrangements for artists and the team.
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Support ongoing label deals by ensuring the smooth handling and delivery of required assets.
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Assist with Latin Grammy and Grammy submissions, ensuring all deadlines and requirements are met.
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Organize and maintain the A&R Master Box, ensuring demos, masters, stems, and other assets are properly cataloged and accessible.
About you:
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Ability to manage multiple projects simultaneously while maintaining attention to detail.
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Well-organized and highly skilled at tracking project progress, budgets, and deadlines.
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Excellent follow-up skills and a high degree of persistence necessary to track contracts, payments, and deliverables across multiple internal and external stakeholders, ensuring deadlines are strictly met.
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Strong communication skills in both English and Spanish, with the ability to collaborate with internal and external stakeholders across Latin America and globally.
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3+ years of experience in the music industry, preferably within A&R Admin or a similar administrative or financial role.
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Experience with budget management, PO systems and invoice processing.
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Ability to travel domestically and internationally as required.
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Bachelor’s degree from a 4-year university or college.
We’d love it if you also had:
- A degree in Accounting, Finance, legal or Business Administration.
As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.
Together, we are Warner Music Group: Independent Minds. Major Sound.
Love this job and want to apply?
Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.
Thanks for your interest in working for WMG. We love it here, and think you will, too.
#LI-Hybrid
Salary Range:
Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.
Warner Music Group is an Equal Opportunity Employer.
Links to relevant documents:
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2026 Benefits At A Glance final.pdf
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EVerify Participation Poster.pdf
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Right To Work .pdf
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