At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things. Success at SOM Means● Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm. ● Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge. ● Product: We strive for excellence in the concept, quality, and delivery of our work. ● Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm. ● Team: We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential. ● Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.Join our collaborative design practice as an [Administrative Assistant / Reception] for the opportunity to build a strong and thriving career.Admin. functions:<ul><li>Opens office on a daily basis, manage lobby environment and meeting rooms</li><li>Answer all incoming telephones calls to the main number and route calls or provide answers to all inquiries.</li><li>First line of contact with clients making sure client is assisted properly, interacts with and assists clients when necessary.</li><li>Handle the visiting relevant events and professional guests’ reception</li><li>Send and receive letters and courier; develops correspondence and distributes accordingly.</li><li>Creates and manages contact database</li><li>Responsible for the procurement and management for office supplies</li><li>In charge of management of printers, office waters, coffee machines and clearness, etc.</li><li>Ensure the office floor clean and tidy including pantry room, meeting rooms and lobby</li><li>Provide necessary HR support for interview arrangement</li><li>Assist in sending HR/Admin. notice to staff, such as holiday and building management office notices</li><li>Assist in coordinating with building management office for related affairs</li><li>Assisting HR manager to find the appropriate administrative-related suppliers and establish the good relations with the suppliers.</li><li>Assist HR manager to organize the internal activities, such as monthly social event, lunch and learn seminar, annual party.</li><li>Assume security guard access control by verifying employee identification, issuing visitor passes, observing and reporting any unusual or suspicious persons or activities. Etc.</li></ul>Other supporting functions:<ul><li>Responsible for the staff’s travel arrangement, including flights, hotels, train tickets, car booking and travel expense settlement</li><li>Prepare the expense reports for Senior Studio Staff</li><li>Complete Admin. cost report monthly (Express delivery/office supplies/business card, etc.)</li><li>Other admin. support duties assigned by supervisors</li></ul>Core Qualification:<ul><li>College degree above</li><li>At least 2 years working experience in Administration</li><li>Demonstrates interpersonal, written, and verbal communication skills.</li><li>Hardworking and service oriented, cheerful personality</li><li>Organizational and technical skills. Sophisticated telecommunications skills using multi-lines phones.</li><li>Thorough applied knowledge of MS Outlook, MS Excel, MS Internet Explorer, MS Word, and other necessary business-related computer applications.</li></ul>Our Culture:Our creative, interdisciplinary teams work like small, dynamic studios, with all the resources and diversity of a global firm. Here, you’ll collaborate with industry experts on some of the most exciting and transformative architecture, engineering, and planning projects in the world.We believe an inclusive environment improves our teams, our firm, and our communities and are passionate about Diversity, Equity, and Inclusion. Our<a href="#" rel="noopener noreferrer" target="_blank"> DEI Action Plan</a> was created to bring meaningful change to our profession, starting with our own culture and practices.We are proud to be an equal opportunity and affirmative action employer.<a href="#" rel="noopener noreferrer" target="_blank"> Visit this page</a> to learn more about SOM's employment policy as well as additional information such as a privacy notice for California residents and how to apply offline.For more about SOM: <a href="#" rel="noopener noreferrer" target="_blank">www.som.com</a>

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Skidmore

SOM is a global firm committed to sustainability and innovation. We seek a full-time Administrative Assistant / Reception with a college degree and 2 years of experience. The candidate will manage office functions, support HR, and assist with travel arrangements. We offer a collaborative environment with a focus on diversity, equity, and inclusion.

Administrative Assistant Reception

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