English + French Administrative Assistant with Data Analysis/Reporting - Hybrid role in Mexico City

Please apply uploading your resume in English. We are looking for Fluent English Speakers to work with Canada's stakeholders.

Ready to demonstrate your administrative and analytical expertise in a global organization? Can you prioritize while delivering accuracy and outstanding service? Make an impact by helping drive operational excellence within Aon's Risk Control team!

This full-time hybrid position is based in our Mexico City office, with flexible work options available after initial training of 3 months. The role supports multiple business areas and a phenomenal opportunity to join a collaborative and high-performing team in our Global Capability Center.

What the day will look like

This role will provide technical and administrative support to the Risk Control department in North America. This includes client report review and formatting, revenue allocation and invoicing, natural catastrophe hazard reporting and time management data entry and review. Populate a variety of databases and support innovative tools and resources adapted and implemented by Aon.

Support direct invoicing / revenue allocation

• Communicating with Account Executives for the region for revenue allocation and invoicing

• Reviewing the invoice for accuracy

• Tracking and reporting of invoice/allocation status

• Ensure RC Canada is paid for services performed outside of Canada

Technical Support

• Invoicing: Process inter-company, direct billing, bursary and third-party invoicing for SC/RC project engagements. This includes setting up clients in internal system (Xpress) where required.

• Revenue recognition and project management using internal tracking tools

• Contractor management, invoicing, hours, communications

• Review, format and update client proposals and service plans and have approved via Docusign

• Crafting Natural Catastrophe hazard maps (stand alone and for inclusion in client reports)

• Time management entry, reporting and support for RCT (Risk Control Time)

• Perform quality control of internal and client documents, reports and presentations

• Bursary invoicing and processing

• Account project workflow management, capture and reporting

• Review client data for accuracy, front end invoicing, renewal schedule, commissions, fees, etc.

• Manage the general email box for Risk Control within regions/segments

• Recommendation management (sorting, formatting, data entry, client response tracking)

• Document management, conversions to new Aon formats, branding, templates, Word/PDF updates

• Onboarding of RC colleagues (equipment, admin, business card, phones, overviews, etc)

• Expense recording and reporting for senior management

• Any other related Risk Control support and reporting requests

Skills and experience that will lead to success

• Bachelor's degree in administrative or engineering Areas

• Strong technical background and proficient in Excel, Microsoft Access and MS Office suite software

• Experience in both technical and written report review; Data management and reporting is needed.

• Proven experience of 3+ years in similar duties (administrative with data analysis & reporting)

• Sophisticated and fluid English written and spoken. French will be a plus!

• Experience in Oil & Gas, Energy, Insurance or Construction is a strong asset.

#LI-Hybrid #LI-AS9 2585373