1. EUSPA AND THE HIRING DEPARTMENT The European Union Agency for the Space Programme (EUSPA) provides safe and secure European satellite navigation services, advances the commercialization of Galileo, the European Geostationary Navigation Overlay Service (EGNOS), and Copernicus data and services, engages in secure SATCOM (GOVSATCOM &amp; IRIS2), and operates the Space Surveillance and Tracking (SST) Front Desk. Through these projects, EUSPA enhances European autonomy in space technologies, fosters innovation and creativity, supports European transport net and agriculture, all while contributing to the economic growth and health of the European Union.
EUSPA offers a diverse multicultural workplace that welcomes all applicants without distinction on any grounds of gender, race, ethnic or social origin, nationality, religion or belief, political or any other opinion, birth, gender identity, disability, age, sexual orientation, marital status or other family situation. EUSPA wishes to employ competent talents and be representative of the diversity of the EU citizens we serve and is committed to provide the best working conditions and benefits to its staff. For more information on the EUSPA and the EU Space Programme, click&nbsp;here.
The EUSPA Communications team is responsible for the provision of information, web management, promotional activities, event management and organisation, outreach initiatives, and internal communication activities of the Agency. Among other things, the Communications team focuses on the development and implementation of communication strategies and initiatives that support the objectives and activities of EUSPA and the EU Space Programme.
The position requires permanent relocation to the Agency&rsquo;s headquarters in the heart of Europe &ndash; Prague &ndash; a location with excellent connections to numerous major European cities. The capital of the Czech Republic, in the banks of the Vltava River, is famous for its cultural life, renowned musical life, historic buildings, magical bridges, and recognised museums and monuments.
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2. TASKS AND RESPONSIBILITIES The trainees will support the daily activities of the Communications Team at EUSPA, with responsibilities divided between&nbsp;two traineeship positions: one focusing on (1) press, media, web, graphics, and social media, and the other on (2) events, visits, and project management.&nbsp;Candidates are invited to indicate their preference in the motivation letter.
The trainee for&nbsp;press, media, web, graphics, and social media&nbsp;will be expected to carry out under supervision the following duties:
<ul>
<li>Support the content creation and visual design, including the preparation of illustrations, layouts for digital and printed ads and brochures, visuals for web or audio-visual products;</li>
<li>Contribute to the Agency&rsquo;s internal communication activities, including the internal newsletter and the creation of e-surveys;</li>
<li>Contribute to EUSPA&rsquo;s press activities, including the organisation of press conferences, press monitoring and reach out, and update of&nbsp;press/media lists;</li>
<li>Support the oversight of the editorial calendar and assist with the external newsletter;</li>
<li>Support the Agency&rsquo;s presence on key social media channels (e.g. LinkedIn, X, Bluesky, Instagram, Facebook),&nbsp;drafting campaigns, preparing and engagement strategies and contributing&nbsp;to community management;</li>
<li>Assist with content creation and management for EUSPA&rsquo;s websites;</li>
<li>Assist with preparation and data collection for internal and external reporting deliverables.</li>
</ul>
The trainee for&nbsp;events, visits, and project management&nbsp;will be expected to carry out under supervision the following duties:
<ul>
<li>Assist with event preparation, organization, and implementation (e.g., EUSPA Open Days, User</li>
<li>Consultation Platform, EUSPA Industry Days) during all phases of event management and follow-up;</li>
<li>Contribute to events and informational visits/meetings (in-person, online and hybrid), including correspondence with requestors, registration, preparation of the agenda, picture taking, and technical support;</li>
<li>Handle efficiently event material and its delivery/storage;</li>
<li>Support promotional activities to increase event visibility and participant engagement;</li>
<li>Support project management activities by drafting project plans and reports, organizing meetings, taking meeting minutes, and preparing PowerPoint presentations;</li>
<li>Assist with preparation and data collection for internal and external reporting deliverables.</li>
</ul>
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3. ELIGIBILITY CRITERIA The traineeship is open to applicants who have not previously undertaken a regular (paid) traineeship at EUSPA and who meet the following requirements:
<ul>
<li>Have a nationality of any Member State of the European Union, Iceland or Norway;</li>
<li>A recognised higher education degree (university education or equivalent), evidencing completion of a full cycle of study, or in the case of candidates who are at the end of their studies, an official certification confirming that students are currently in their final year of academic studies;</li>
<li>Have interest or knowledge about one or more areas of work of the Agency obtained during their studies/research projects/traineeships or through previous professional experience;</li>
<li>Possess a thorough knowledge of one official language of the European Union and a satisfactory knowledge of another language of the European Union; one of these languages must be the working language of the Agency (English);</li>
<li>Have a clean criminal record.</li>
</ul>
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4. SELECTION CRITERIA The applications will be assessed against the following criteria:
<ul>
<li>Experience and/or training/degree in Communications;</li>
<li>Experience in working/studying in a multicultural environment;</li>
<li>Depending on your preferred position, knowledge of at least one of the following profiles:Graphic</li>
<li>Design tools, such as Adobe Creative Suite (Photoshop, Illustrator, InDesign, Premiere Pro), Canva and familiarity with HTML and/or content management systems (CMS) and of web-marketing strategies and professional use of the key social media platforms;</li>
<li>Event management, visit organisation, project management;</li>
<li>Microsoft Office 365 Proficiency (e.g. Teams, Word, Excel, PowerPoint);</li>
<li>Prioritising and organising;</li>
<li>Flexibility and adaptability;</li>
<li>Proactive attitude;</li>
<li>Transversal collaboration and working in teams;</li>
<li>Effective communication;</li>
<li>Excellent command of both written and spoken English;</li>
<li>Motivation for the post.</li>
</ul>
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5. SELECTION PROCEDURE The current call is open to fill any potential vacant places at the&nbsp;Communications team. Candidates are advised to apply as early as possible, as positions may arise at any point in time as long as the call remains open. Once a position in the team becomes vacant, the eligibility of the applications will be assessed. The&nbsp;Head of the recruiting team will nominate the department&rsquo;s evaluators to carry out the selection of the most suitable candidates.&nbsp;The evaluators will assess the eligible applications and select those best matching the selection criteria required for the available traineeship.
The best suitable candidates may be invited for a phone/video interview which may include other appropriate testing.
Engagement for a traineeship will be decided on the basis of a list of suitable candidates proposed by the evaluators. The established list may be used for other similar traineeships depending on the Agency&rsquo;s needs.
The starting date of the traineeship depends on the Agency's needs and budget availability.
All applicants will be informed after their application has been reviewed and evaluated.&nbsp;
If an application is unsuccessful, candidates may re-apply to future vacancies for which they satisfy the criteria.
In addition, candidates having any personal relationship within the EUSPA shall declare such situation to&nbsp;jobs@euspa.europa.eu.
&nbsp;
6. APPLICATION PROCEDURE In order to be considered for this position, candidates need to create an account by registering via the EUSPA&nbsp;e-recruitment tool.
Only applications submitted via the e-recruitment tool will be accepted. Applications sent via email or post will not be taken into consideration.
Multiple applications received for the same position via different accounts will lead to the exclusion of the applicant from the selection procedure.
Important: the information provided by candidates in their online application constitutes the solely basis for the assessment of the eligibility and selection criteria.&nbsp;Therefore, they are invited to carefully read the requirements and to provide the relevant information in such detail that would allow this assessment. Particular attention should be paid to information on the education and professional experience, in particular exact dates, description of responsibilities and duties carried out. It is the candidate&rsquo;s responsibility to ensure accurate and elaborate completion of the application form and avoidance of unclarities and typos.
All sections of the application should be completed in English in order to facilitate the selection procedure.
In order to be considered, applications must be received by the closing date indicated in the vacancy notice.
Candidates are advised to submit the application well ahead of the deadline in order to avoid potential problems during the final days before the closing date of applications&rsquo; submissions. The Agency cannot be held responsible for any last-minute malfunctioning of the e-recruitment tool due to heavy traffic on the website.
Any request for technical support must be sent to:&nbsp;jobs@euspa.europa.eu&nbsp;minimum two working days before the vacancy notice deadline. Please note, that if you submit your request for technical support later, we may not be able to assist you.
Please consult the&nbsp;e-recruitment guideline&nbsp;for instructions on completing the application.
Any questions regarding the selection procedure should be addressed only to:&nbsp;jobs@euspa.europa.eu.
&nbsp;
7. APPEAL PROCEDURE Applicants have the right to file a complaint to the European Ombudsman or send an application to the General Court of the European Union, should they consider they have been adversely affected by a particular decision.
Details on how to initiate these processes are available&nbsp;here.
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8. SUMMARY OF CONDITIONS OF EMPLOYMENT Trainees receive a monthly grant for full-time traineeship of &euro;1,500.001.
Trainees may also be entitled to the reimbursement of their travel expenses from/to their place of origin.
Trainees shall be responsible for organising their own sickness insurance against health risks and their own accident insurance.
Before the start of the traineeship, the candidate will be required to provide the following documents:
<ul>
<li>Proof of nationality;</li>
<li>Diplomas or academic qualifications needed to prove that they satisfy&nbsp;the admission criteria;</li>
<li>An excerpt from police records;</li>
<li>A medical certificate confirming that they are fit for work and free of any contagious diseases;</li>
<li>Documents showing that the trainee has public or private cover for accident insurance and sickness insurance against health risks for the entire duration of the traineeship period;</li>
<li>A&nbsp;statement indicating whether the trainee is in receipt of a grant or other subsistence allowance from another source and if so, the amount of these grants or allowances;</li>
<li>Declaration of confidentiality and absence of conflict of interests.</li>
<li>For detailed information about rights and obligation related to traineeships, please refer to the</li>
<li>Decision of The Executive Director on the Rules governing the Traineeship Scheme of the Agency2.</li>
</ul>
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[1]&nbsp;The official European Commission rates will automatically apply for grants paid in non-Euro accounts. All bank charges for incoming payments shall be carried by the trainee. If the traineeship is part-time, the grant will be proportionate.
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9. COMMITMENT The Agency is an equal opportunities employer and strongly encourages applications from all candidates who fulfil the eligibility and selection criteria without any distinction whatsoever on grounds of nationality, age, race, political, philosophical or religious conviction, gender or sexual orientation and regardless of disabilities, marital status or other family situation.
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10. DATA PROTECTION The purpose of processing of the data submitted by candidates is to manage each application in view of selection and recruitment as a trainee at the EUSPA. The personal information requested from applicants will be processed in line with Regulation (EU) N&deg; 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, officers and agencies and on the free movement of such data (repealing Regulation (EC) N&deg; 45/2001 and Decision N&deg; 1247/2002/EC).

EUSPA

EUSPA, enhancing European space autonomy, seeks a full-time Communications Trainee with a higher education degree and EU language skills. The trainee will support press, media, events, and project management. Benefits include a €1,500 monthly grant and potential travel expense reimbursement.

[EU - Internship] Communications Traineeship (€1,500 Monthly)

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