Sales Executive Assistant

BAT is evolving at pace into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World. To achieve our ambition, we are looking for colleagues who are ready to join us on this journey! Tomorrow can’t wait, let’s shape it together!

British American Tobacco UK has an exciting opportunity for a Sales Executive Assistant in Chiswick, London

What are the key objectives and expectations from this role?

• Provide seamless administrative and operational support to the sales leadership and field teams.

• Enable efficient execution of trade activities, ensuring high standards in planning, coordination, and delivery.

• Improve team productivity by ensuring structured scheduling, clear communication, and accurate data management.

• Support commercial performance by ensuring timely coordination of meetings, reviews, and reporting.

• Ensure all administrative processes (expenses, forms, receipting) are compliant, accurate, and audit-ready.

• Deliver high-quality execution of trade events, training sessions, and stakeholder engagements.

• Maintain strong internal coordination and external professionalism when engaging customers and stakeholders.

• Act as a central coordination point for sales operations, ensuring alignment across teams and activities.

What is the direct impact of this role on the team or organisation?

Acts as a critical enabler of sales effectiveness by ensuring seamless coordination of administrative, operational, and field activities, allowing the sales team to focus on delivering commercial results

Your key responsibilities will include:

• Process and review expense claims, ensuring accuracy, compliance, and timely submission in line with company policies.

• Maintain and update New Line Forms, ensuring all product, pricing, and customer data is accurate and current.

• Plan and coordinate sales schedules, trade visits, and field activity calendars to optimize team efficiency. As well as organize and coordinate internal and external meetings, including scheduling, logistics, agenda setting, and follow-ups.

• Conduct desktop research to identify new business opportunities, potential customers, and emerging trade trends.

• Take clear and structured meeting minutes, capturing key decisions, action owners, and deadlines.

• Coordinate and support trade events, sales conferences, training sessions, and regional roadshows.

• Comply and implement activities in accordance with the rules of laws and regulations relating to environmental protection, safety at work and fire protection, and internal EHS or Sustainability standards and procedures.

What are we looking for?

• Bachelor’s degree in Business Administration, Sales, Marketing, or a related field (preferred).

• Relevant administrative or project coordination certification (desirable but not essential) and proficiency in business systems and reporting tools (training can be provided).

• Proven experience in sales support, administration, or coordination within a commercial/field-sales environment, including stakeholder management and cross-functional collaboration.

• Strong background in event coordination, logistics planning, reporting and documentation management; (experience in FMCG, retail, or trade-facing environments is an advantage).

• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and administrative systems.

What we offer you?

• We offer a market leading annual performance bonus (subject to eligibility)

• Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives.

• Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.

• You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills.

• We prioritise continuous improvement within a transformative environment, preparing for ongoing changes.

WHY JOIN BAT? We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.

At BAT, we champion collaboration, inclusion, and partnership as the bedrock of our values. We wish to foster an environment where every individual can thrive, irrespective of factors such as gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, as well as diverse perspectives and thinking styles. We recognise that our strength lies in embracing talent from all walks of life, empowering us to develop our culture of inclusivity and better achieve our business objectives.

We view career breaks not as obstacles but as opportunities and encourage everyone, without hesitation, to apply. Through our Global Returners program, we provide support to professionals seeking to re-enter the workforce after an extended absence, be it for family care, parental leave, national service, sabbatical, or starting their own venture. Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

We take pride in being a Disability Confident Employer. If you need any reasonable adjustments or accommodations to be made during the recruitment process to support you performing at your best, please inform the recruitment partner who will be in touch should your profile be selected for the role you applied for. We are wholeheartedly committed to optimising your prospects of success by making suitable arrangements so that you may showcase your full potential.