Secretary / Assistant

Job Description:

We are seeking a highly organized and proactive Secretary/Assistant to provide comprehensive administrative support to our team at Airbus Defence and Space SAU. This role is crucial in ensuring the smooth and efficient operation of daily office activities.

Inputs: Access to company/project documentation systems and tools, company administrative procedures; integration into the function / the team. Mission: Support a manager, a group of managers or a team in administrative, logistics, planning and organization tasks, in information cascading, team communication. Outputs : Timely support to the manager / team.

RESPONSIBILITIES

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.

• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards.

• Answer and direct phone calls, take messages, and handle inquiries with professionalism and discretion.

• Organize and maintain physical and electronic filing systems, ensuring easy retrieval of information.

• Coordinate and prepare for meetings, including booking rooms, arranging refreshments, and distributing materials.

• Process expense reports, invoices, and other financial documents in accordance with company procedures.

• Order and manage office supplies, ensuring adequate stock levels.

• Assist with various administrative tasks as assigned, supporting the efficient functioning of the department.

SKILLS

• Proven experience as a Secretary, Administrative Assistant, or in a similar administrative role for Executive Level.

• Excellent written and verbal communication skills in English and Spanish.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.

• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.

• High level of attention to detail and accuracy in all work.

• Ability to maintain confidentiality and exercise discretion.

• Proactive and resourceful with a strong work ethic.

• Vocational training in administration.

WHICH BENEFITS WILL YOU HAVE AS AIRBUS EMPLOYEE?

At Airbus we are focused on our employees and their welfare. Take a look at some of our social benefits:

• Vacation days plus additional days-off along the year.

• Attractive salary.

• Hybrid model of working when possible, promoting the work-life balance.

• Collective transport service in some sites.

• Benefits such as health insurance, employee stock options, retirement plan, or study grants.

• On-site facilities (among others): free canteen, kindergarten, medical office.

• Possibility to collaborate in different social and corporate social responsibility initiatives.

• Excellent upskilling opportunities and great development prospects in a multicultural environment.

• Special rates in products & benefits.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company: Airbus Defence and Space SAU

Employment Type: Permanent

Experience Level: Professional

Job Family: Administration / Documentation

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.