Technology Specialist - Finance (PtP - Invoice Management)

Digital & Technology Team (D&T) is an integral division of HEINEKEN Global Shared Services Center. We are committed to making HEINEKEN the most connected brewery. This includes digitizing and integrating our processes, ensuring best-in-class technology, and embedding a data-driven culture. By joining us, you will work in one of the most dynamic and innovative teams and have a direct impact on building the future of HEINEKEN! Would you like to meet the team, see our office, and learn more? Visit our website: HEINEKEN D&T (heineken-dt.pl).

This role is part of the D&T department of HEINEKEN International and is located within HEINEKEN Global Shared Services in Kraków. D&T is proud to bring cutting-edge innovation, advanced technology, and data-driven insights to HEINEKEN. With speed and agility, we ensure HEINEKEN has the technological capabilities needed to achieve its ambitions.

The Technology Specialist – Finance (PtP - Invoice Management) is primarily responsible for the implementation and support of global Purchase-to-Pay (PtP) Invoice Management solutions across Operating Companies (OpCos), ensuring alignment with and adherence to the Global Template.

Your responsibilities will include:

• working within the Invoice Management Product Team (supporting Basware, Esker, and SAP IM) to translate business requirements into solutions within the Purchase-to-Pay domain while safeguarding the Global Template

• keeping up to date with relevant developments in your functional area and ensuring the development, transfer, and retention of knowledge

• delivering functional enhancements, including writing and reviewing functional specifications and test scripts, within agreed timelines and quality standards, while promoting a zero-defect culture

• providing support to end users for issue resolution, user acceptance testing (UAT), and training

• managing solution quality and technical debt

• identifying potential bottlenecks and root causes affecting the product and proposing effective solutions to reduce complexity and improve efficiency

• providing guidance and coaching to team members throughout the design process, ensuring the competencies and expertise required to develop, deploy, and support the product are embedded within the team

• coordinating the work of third-party engineers, D&T global solution teams, and enablement teams to ensure successful IT solution delivery and support

• ensuring that non-functional requirements related to security, controls, and compliance with service management standards are embedded within the invoice management platforms

• supporting the design, development, and monitoring of integrations with ERP and other enterprise systems.

You are a great candidate if you have:

• bachelor's or Master's degree in Finance, Computer Science, Electronics, or a related field

• a minimum of 5 years of consulting experience, ideally in the implementation and support of invoice management solutions

• good understanding of PtP processes, with a particular focus on invoice management

• experience in global rollout programs

• proven ability to drive change in managed solutions, design and implement new solutions, and propose innovative ideas to business stakeholders

• strong communication skills with both technical and non-technical stakeholders

• ability to work effectively in agile product teams and influence others toward consensus

• ability to understand multiple stakeholder perspectives and build upon the views of others with an open and collaborative mindset

• demonstrated proactiveness, independence, and analytical thinking when solving complex issues

• experience with the implementation and support of Basware P2P Cloud solutions

• SAP technical experience, including SAP FI/CO configuration and workflow configuration (e.g., SAP Invoice Management)

• experience with middleware integration technologies such as SAP PI/PO, Solace, Boomi, MuleSoft, or Azure API Management (APIM)

• experience in test automation

• understanding of IT controls implementation and execution

• good understanding of change management and release management processes.

Experience in Purchase-to-Pay (PtP):

• hands-on experience with PtP finance platforms, with invoice processing expertise being essential. Experience in procurement, payments, Travel & Expense (T&E), and vendor master data management is an advantage

• understanding of IT systems supporting PtP processes, such as ERP systems, procurement platforms, and supplier management solutions

• strong knowledge of PtP processes, particularly invoice management

• understanding of data privacy, security standards, and secure data handling practices across integrated systems

• experience with API integrations and custom development supporting PtP workflows.

At HEINEKEN Kraków, we take integrity and ethical conduct seriously. If someone has concerns about a possible violation of legal regulations indicated in the Polish Whistleblowing Act or our Code of Business Conduct, we encourage them to speak up. Cases can be reported to the global team or locally (in line with the local HGSS Whistleblowing procedure) by selecting the proper option in this tool or by communicating it on the hotline.

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